Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 11, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Green Frog Systems, Inc.,
through the Buy Board Cooperative Purchasing Network Contract # 592-19, for the purchase of lighting
equipment for the trails located within Quakertown Park and Carl Young Sr. Park for the Parks and
Recreation Department; providing for the expenditure of funds therefor; and providing an effective date
(File 7644 – awarded to Green Frog Systems, Inc., with a term ending October 1, 2022, in the not-to-exceed
amount of $171,488.00).
INFORMATION/BACKGROUND
As part of the 2020 Community Development Block Grant program, the Parks and Recreation Department
has received funding for trail lighting to be installed within Quakertown and Carl Young Sr. Parks. After
conducting research and receiving feedback, our staff is proposing the installation of solar lighting to align
with the City’s sustainability and renewable energy goals. Green Frog Systems, Inc. is being proposed as
their company has been a worldwide leader in solar LED lighting for the past decade, has a focus on
aesthetically pleasing designs that are manufactured to meet or exceed the International Dark-Sky (IDA)
recommendations of fully shielding fixtures to minimize skyglow, glare, and light trespass on exterior
lighting. The same lights were utilized as a part of the construction of the North Lakes Dog Park as a pilot
effort to test the operations of the lighting systems.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On April 1, 2019, Parks and Recreation presented to the Parks, Recreation and Beautification Board to
gather feedback and suggestions on playgrounds.
On June 21, 2020, City Council approved the Quakertown Playground Project as part of the 2020 Action
Plan for Housing and Community Development. A total of $139,000 in CDBG funds was awarded for the
project.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Green Frog Systems, Inc. for the purchase of lighting equipment for the trails located
within Quakertown Park and Carl Young Sr. Park for the Parks and Recreation Department, in the not-to-
exceed amount of $171,488.
SUSTAINABILITY MEASURES
Solar lighting aligns with Sustainability goals to reduce energy consumption, reduce air pollutant emissions,
and improve the park and open space opportunities within 10-minute walking distance of residents’ homes.
PRINCIPAL PLACE OF BUSINESS
Green Frog Systems, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within approximately 30 weeks.
This Buy Board contract expires October 1, 2022.
FISCAL INFORMATION
These services will be funded from Community Development Block Grant and General Government Project
Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Gary Packan, 940-349-7460.
Legal point of contact: Marcella Lunn at 940-349-8333.