7109-011 - Amendment 2 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
Crystal Westbrook
GAS HEADER, WATER LINE AND ROAD DESIGN
No
7109-011PSA
MAY 18, 2021
N/A
21-892
7109-011 PSA – Amendment #2 Page 1 of 2
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND STEARNS, CONRAD AND SCHMIDT CONSULTING ENGINEERS, INC.
dba SCS ENGINEERS
7109-011
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS SECOND AMENDMENT TO CONTRACT 7109-011 (“Amendment”) by
and between the City of Denton, Texas (“City”) and Stearns, Conrad and Schmidt
Consulting Engineers, Inc. dba SCS Engineers. (“Engineer”); to that certain contract
executed on August 18, 2020, in the original not-to-exceed amount of $69,645 (the
“Original Agreement”); amended on March 12, 2021 in the additional amount of $9,650
aggregating a not-to-exceed amount of $79,295 (the “First Amendment”); (collectively,
the Original Agreement and the First Amendment are the “Agreement”) for services related
to the Gas Header, Water Line and Road Design.
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $273,822 with this Amendment for an aggregate not-to-exceed
amount of $353,117; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Gas Header, Water Line and Road Design, are hereby authorized to be
performed by Engineer. For and in consideration of the additional services to be
performed by Engineer, the City agrees to pay, based on the cost estimate detail
attached as Exhibit “A”, a total fee, including reimbursement for non-labor
expenses an amount not to exceed $273,822.
2. This Amendment modifies the Agreement amount to provide an additional
$273,822 for the additional services with a revised aggregate not to exceed total of
$353,117.
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
7109-011 PSA – Amendment #2 Page 2 of 2
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Engineer, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“Engineer”
Stearns, Conrad and Schmidt
Consulting Engineers, Inc. dba SCS
Engineers
By:
_________________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
By:
_________________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_______________________________
SARA HENSLEY, INTERIM CITY
MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
VP
Solid Waste and Recycling
Director of Solid Waste
Brian Boerner
05/18/2021
1901 Central Drive, Suite 550 Bedford, Texas | 817-571-2288 | eFax 817-571-2188
Environmental Consulting & Contracting
April 2, 2021, revised April 5, 2021 and April 21, 2021.
Proposal No. 160034221
Mr. Arturo (Art) Garcia (sent via email)
Site Ops./HCC Manager
City of Denton
1527 S. Mayhill Road
Denton, Texas 76208
Re: Proposed 2nd Change Order Request for Engineering Design and Bid-Support Services
Perimeter LFG Header, Perimeter Road, and Waterline Extension
City of Denton Landfill, Denton County, Texas
Dear Art:
As discussed and per your request, SCS Engineers (SCS) is providing this Change Order No. 2 request
to you for additional services associated with construction quality assurance (CQA) services to be
provided during construction of the extension of the perimeter landfill gas (LFG) collection header,
perimeter road, and waterline. This change order request includes a detailed summary of the CQA
services to be provided during the performance of the construction as requested by the City that were
not included in our initial scope of services dated July 6, 2020 and Change Order No. 1 dated March
2, 2021. You will note, we have maintained the task designations from our initial scope of services
associated with approved PO#194020.
This change order request does not include any changes to Tasks 1 through 6 of our initial scope of
services and Change Order No. 1. However, we have added a new Task 7 – CQA Services associated
with this Change Order No. 2 request, including a detailed summary and fee breakdown for these
services as described below.
Task 7 – Construction Quality Assurance (CQA) Services
This task includes the CQA services that SCS will provided during construction of the subject project.
SCS will perform the CQA services required by the current construction documents, including a project
manual (dated March 30, 2021) and construction drawings (dated February 23, 2021), which were
prepared by SCS Engineers.
We have separated proposed CQA services into the following three (3) subtasks:
7.1 Field CQA Services;
7.2 Construction-phase engineering services; and
7.3 Construction Record Report.
The project team will be supervised by Ryan Kuntz, P.E., as a senior CQA advisor, who has 16 years of
experience in construction management and CQA. SCS has assigned a Project Manager (PM), who will
be a licensed Professional Engineer in the State of Texas, to handle the scheduling of the SCS
personnel, monitor the project budget, assist in material submittal reviews, participate in project
meetings, and certify the construction record report and that the work was completed in accordance
EXHIBIT A
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
Mr. Art Garcia
April 2, 2021, revised April 5, 2021 and April 21, 2021
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with the Contract Documents. Additionally, a Project Professional (PP) has been assigned to this
project. This individual will review and approve material submittals, review field reports and test
results, make periodic site visits on behalf of the PM to determine that construction is properly
conducted, and review of construction record report. Other support staff (i.e., Associate Staff
Professional, ASP) have been assigned to this project, who will assist the PM & PP with review of
material submittals, review field reports, review of as-built information, and preparation of construction
record report. Additionally, a CQA technician will be assigned to the project, and will be responsible for
conducting and documenting all CQA field testing and sampling, preparing daily construction reports,
photographic documentation, distributing field documentation to the PM, and keeping the Owner and
PM informed as to the status of the project.
SCS’ Field CQA services technician for this project will perform on-site testing services, and collection
of samples for laboratory testing. Test results will be sent to the PM and PP to confirm that they comply
with the Contract Documents.
As described below, SCS proposes to provide these services on a unit rate basis using the rates
provided in the table applicable for each subtask.
Subtask 7.1 – Field CQA Services
This subtask includes the full-time field CQA services required during the project, including necessary
expenses for mobilization, vehicle, density gauge equipment for soil testing, and equipment required
for pavement testing. The CQA Technician shall be responsible for the following:
Observe and document materials and workmanship are consistent with the construction plans
and technical specifications.
Observe and document pneumatic pressure testing of LFG header, leachate collection
forcemain, and waterline.
Surveying top of LFG header, leachate collection forcemain, and waterline to confirm depth of
cover above pipes. Additionally, this survey will include slope of LFG header pipe and locations
of future tie-ins, valves, flanges, and connections.
Conduct and document applicable CQA field testing and sampling of road pavement option
(asphalt or concrete) selected for the project.
Conduct and document field moisture/density testing using a Nuclear Density Gauge during
placement of structural fill and lime-stabilized structural fill.
Conduct and document field pH testing of lime-stabilized structural fill.
Observe and document installation of drainage structures and other miscellaneous items are
consistent with the construction plans and technical specifications.
Preparing daily construction reports and photographic documentation.
Distributing field documentation to the PM, and keeping the City and PM informed as to the
status of the project.
Attend construction progress meetings administered by the PM.
For the purpose of this proposal, it is assumed that construction will be completed within 33 weeks
consistent with following general milestones:
Installation of LFG header, leachate collection forcemain, and waterline will be completed
within the 84 calendar days (12 weeks).
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
Mr. Art Garcia
April 2, 2021, revised April 5, 2021 and April 21, 2021
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Construction of road and stormwater drainage features will take an additional 116 calendar
days (approximately 17 weeks). During this time, it is assumed that soil placement, road
pavement, installation of stormwater drainage features, and miscellaneous items will be
completed.
An additional 30 calendar days (approximately 4 weeks) have been included in the cost for
CQA technician to be present onsite on a full time basis for the project to reach final completion
following substantial completion.
Additionally, our fee estimate assumes that onsite construction observation will be required up to 60
hours per week, Monday through Saturday.
The following tables indicate the hours and expenses for this subtask, based on the milestones
described above. Table 7.1.1 provides a breakdown of costs associated with construction of LFG
Header, Leachate Collection Forcemain, and Waterline. Table 7.1.2 provides a breakdown of costs
associated with Road Construction and Drainage Improvements with Concrete Pavement Option. Table
7.1.3 provides a breakdown of costs associated with Road Construction and Drainage Improvements
with Asphalt Pavement Option.
Note the assumptions made on construction duration indicated in the note section below; as such,
invoiced amount will be based on the actual quantities and schedule performed during construction.
Table 7.1.1 – LFG Header, Leachate Collection Forcemain, Waterline
Description Unit Quantity Rate per Unit Cost
CQA Technician (1) Hour 720 $70.00 $50,400.00
CQA Field Vehicle Day 72 $70.00 $5,040.00
Survey Equipment (2) Week 12 $1,000.00 $12,000.00
Subtotal $67,440.00
Note:
1. SCS has assumed six (6), ten (10) hour days per week (Monday through Saturday) for a 12-week duration.
2. Survey equipment will be used by our CQA technician for as-built surveys, discussed above, during the installation
of the LFG header and waterline. It is assumed that the LFG header and waterline be installed within a 12-week
duration.
Table 7.1.2 – Road Construction and Drainage Improvements – Concrete Option
Description Unit Quantity Rate per Unit Cost
CQA Technician (1) Hour 1260 $70.00 $88,200.00
CQA Field Vehicle Day 126 $70.00 $8,820.00
Soil Testing (2) Week 13 $400.00 $5,200.00
Concrete Testing (3) Day 24 $100.00 $2,400.00
Compressive Strength Testing
For Concrete in Accordance
with ASTM C39 (4)
Set 30 $85.00 $2,550.00
Subtotal $107,170.00
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
Mr. Art Garcia
April 2, 2021, revised April 5, 2021 and April 21, 2021
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Note:
1. SCS has assumed six (6), ten (10) hour days per week (Monday through Saturday) for 21-week (1,260 working
hours) duration to reach final completion.
2. Cost includes a nuclear density gauge and pH meter, required during placement of structural fill for perimeter road construction, for a 13-week duration.
3. Cost includes equipment for concrete slump testing, percent voids, and temperature for a 24-day duration.
4. Cost includes laboratory testing of concrete cylinders, taken at an interval of 1 set of 3 cylinders per day for 24
days. An additional 6 sets of 3 cylinders are included for concrete pad repair work at the existing vehicle
maintenance building, concrete required for new box culvert wing walls, and concrete required to join existing box
culverts.
Table 7.1.3 – Road Construction and Drainage Improvements – Asphalt Option
Description Unit Quantity Rate per Unit Cost
CQA Technician (1) Hour 1,260 $70.00 $88,200.00
CQA Field Vehicle Day 126 $70.00 $8,820.00
Soil Testing (2) Week 13 $400.00 $5,200.00
Asphalt Testing (3) Day 24 $335.00 $8,040.00
Concrete Testing (4) Day 6 $100.00 $ 600.00
Compressive Strength Testing For
Concrete in Accordance with ASTM C39 (5) Set 6 $85.00 $ 510.00
Asphalt Option Subtotal $111,370.00
Note:
1. SCS has assumed six (6), ten (10) hour days per week (Monday through Saturday) for a 21-week (1,260 working
hours) duration to reach final completion.
2. Cost includes a nuclear density gauge and pH meter, required during placement of structural fill for perimeter road construction, for a 13-week duration.
3. Cost includes equipment for asphalt density testing, coring, percent voids, and temperature for a 24-day duration.
4. Cost includes equipment for concrete slump testing, percent voids, and temperature for a 24-day duration. These
tests are included for concrete pad repair work at the existing vehicle maintenance building, concrete required for
new box culvert wing walls, and concrete required to join existing box culverts. 5. Cost includes laboratory testing of 6 sets of 3 concrete cylinders for concrete pad repair work at the existing vehicle
maintenance building, concrete required for new box culvert wing walls, and concrete required to join existing box
culverts.
The following table summarizes the total cost of Field CQA Services for each pavement option
described in this subtask.
Task No. Task Title Proposed Fee Billing Basis
7.1A. Field CQA Services with Concrete Option $174,610.00 Unit Rate
7.1B. Field CQA Services with Asphalt Option $178,810.00 Unit Rate
Subtask 7.2 – Construction-Phase Engineering Services
This subtask includes the construction-phase engineering services, which include the following
services:
Project Management and Oversight; and
Surveying.
Project Management and Oversight: The PM will be responsible for the overall operations of the
project. This will include handling the scheduling and management of SCS’ CQA technician and
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
Mr. Art Garcia
April 2, 2021, revised April 5, 2021 and April 21, 2021
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laboratory testing, assisting in the review of project submittals, including review and approval of
Manufacturer’s Product or Quality Control Data, review of laboratory test results, modify construction
plans and technical specifications (if necessary), and certifying the documentation record report. The
PM will keep the City informed with the progress of the work. Any problems or conflicts which may
arise during the project will be brought to the attention of the PM.
The PM will be also be responsible for general construction-phase services and verifying that the
project is being performed in accordance with the Contract Documents. This individual will make
sufficient visits to the site to be familiar with the work and to review the documentation process. The
PM will, upon completion of the project, certify that the work does meet the Contract Documents,
including construction plans and technical specifications. The PM also will assist in the preparation of
the construction record report, and certify and sign/seal the report following receipt of comments from
the City. The PM is a licensed Professional Engineer in the State of Texas. In addition, the PM will
perform the general construction-phase CQA services, which will include the following services:
Telephone calls among the City, Contractor, and/or SCS’ CQA team to answer questions and
resolve issues.
Review and respond to all contractor submittals and requests-for-information or clarifications.
Coordinate interpretations of construction plans and specifications.
Maintain files for correspondence, photographs, requests-for-information or clarifications,
submittal responses, and other construction project related documentation.
Review and evaluate Contractor change order proposals (if any), pay applications, and final
verification for measurement and payment, if requested by Owner.
Administer bi-weekly progress meetings. Progress meetings will be documented by distribution
of meeting minutes. Progress meetings will be attended by the PM in person or by telephone,
as necessary, to be familiar with the progression and certification of work being completed.
Performance of up to 10 sites visits, including a pre-construction meeting, 7 intermediate
visits, substantial walkthrough, and final walkthrough. The PM will schedule sites during
normal bi-weekly progress meetings, if practicable.
Additionally, a Project Professional (PP), who is also a licensed engineer in the State of Texas, and
other support staff (Associated Staff Professional) have been assigned to the project. This personnel
will assist the PM on the above responsibilities on the project, as needed.
Surveying: Includes the following services:
Pre-Construction Survey: This survey will include existing ground elevation in areas where
proposed roadway will be installed as shown on the construction drawings (assumed 1 site
visit). An additional three (3) site visits are included in the proposal for the surveyor to perform
a layout and staking of the proposed roadway, if deemed necessary to assist the Contractor,
at an interval of once every 100 feet and at each curve.
Roadway Survey: This survey will include the top of final road surface taken once every 100
feet and at each curve (assumed 4 site visits).
a. Each surveyed location shall include elevation of the shoulder, where applicable, and
elevation of the edge of pavement, and curvature of road.
b. Construction tolerance for top of road surface is ±0.1 feet,
c. Surveyor shall verify that points meet or do not meet the required tolerance while onsite,
and indicate to the contractor which points meet and do not meet these tolerances,
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
Mr. Art Garcia
April 2, 2021, revised April 5, 2021 and April 21, 2021
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As-Built Surveys for the following (assume 3 site visits):
a. Inlet and outlet invert elevations of drainage culverts along with existing ground elevation
at each location to verify cover above pipe,
b. Rip-rap installed at each drainage pipe inlet and outlet, where applicable, and at other
locations,
c. Rip-rap installation;
d. Topographic survey of excavation/fill;
e. Drainage culvert installation and miscellaneous items;
Record survey drawing(s), to include each aforementioned item, will be prepared to be included within
the record report.
The following table indicates the hours and expenses required for this subtask.
Description Unit Quantity Rate per Unit Cost
Senior CQA Advisor (1) Hour 32 $225.00 $7,200.00
Project Manager II (1) Hour 84 $175.00 $14,700.00
Project Professional III (1) Hour 50 $160.00 $8,000.00
Associate Staff Professional (1) Hour 32 $100.00 $3,200.00
Office Services Manager Hour 8 $100.00 $ 800.00
Site Visits (2) Each 12 $1,000.00 $12,000.00
Surveying (3) LS 1 $29,612.00 $29,612.00
Allowance (4) T&M 1 $10,000.00 $10,000.00
SUBTASK 7.2 TOTAL $85,512.00
Note:
1. SCS has assumed up to six (6) hours per week combined, over a 33 week period, for construction oversight by the
Senior CQA Advisor, PM II, PP III, and ASP.
2. Site visits will be performed by PM II or PP III, and include up to 6 hours per visit, including travel time and onsite
time.
3. Cost includes survey items discussed in Subtask 7.2 and reflects a 10% mark-up for SCS.
4. Allowance budget is provided for unforeseen complications that may arise during construction that may require
additional engineering or changes to construction drawings. Allowance budget will not be used until receiving
approval from the City and will be billed on a time and material basis.
Subtask 7.3 – Construction Documentation Report
This subtask includes the preparation of the construction documentation report for construction,
related to LFG header, waterline, leachate forcemain pipe, and perimeter road construction. This
report will include the following:
A narrative describing the construction, test methods, and results;
All material submittal correspondence and documentation;
Daily progress reports;
Laboratory test results, including pre-construction testing and construction testing;
Field testing results, logs and location maps;
Photographic documentation;
Summary of design and field adjustment, if any;
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
Mr. Art Garcia
April 2, 2021, revised April 5, 2021 and April 21, 2021
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Record survey drawings and documentation; and
Certification of final construction.
The construction documentation report shall be sealed by a licensed Professional Engineer in the State
of Texas, and submitted to the City within 14 days following the receipt of the final record survey
drawings from the surveyor. Up to three (3) hard copies of the report will be reproduced for the City’s
records. Additionally, SCS will provide an electronic version (PDF) format of the final signed/sealed
report to the City.
The following table indicates the hours and expenses required for this subtask.
Description Unit Quantity Rate per Unit Cost
Construction Documentation Report LS 1 $9,500.00 $9,500.00
SUBTASK 7.3 TOTAL $9,500.00
PROPOSED FEES
SCS’ proposed fees for the above additional services, associated with Task 7 – Construction Quality
Assurance (CQA) Services are provided in the table below for a total requested not-to-exceed fee
increase of $273.822.00. SCS proposes to perform each subtask on either a lump sum or unit rate
basis as indicated in the table below.
Task No. Task Title Proposed Fee Billing Basis
7.1A. CQA Field Services with Concrete Option $174,610.00 Unit Rate
7.1B. CQA Field Services with Asphalt Option $178,810.00 Unit Rate
7.2. Construction-Phase Engineering Services $85,512.00 Unit Rate
7.3 Construction Record Report $9,500.00 Lump Sum
Project Total with Concrete Pavement Option: $269,622.00
Project Total with Asphalt Pavement Option: $273,822.00
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
Mr. Art Garcia
April 2, 2021, revised April 5, 2021 and April 21, 2021
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REQUESTED FEE INCREASE TO ORIGINAL CONTRACT
Task
No. Task Title
Original
Contract
Value
Fee Increase
with Change
Order #1
Requested
Fee Increase
with Change
Order #2
New Total
1 Conceptual Layout and
Project Planning Meeting $5,400.00 $2,840.00 $0.00 $8,240.00
2 Soil Analysis of Available
Borrow Source(s) $8,995.00 $1,035.00 $0.00 $10,030.00
3 Engineering Design and
Preparation of Construction
Plans
$38,500.00 $5,025.00 $0.00 $43,525.00
4 Technical Specifications
and Bid Documents $6,500.00 $ 750.00 $0.00 $7,250.00
5 Engineer’s Estimate and
Probable Construction
Costs
$4,750.00 $0.00 $0.00 $4,750.00
6 Bid-Support Services $5,500.00 $0.00 $0.00 $5,500.00
7 Construction Quality
Assurance (CQA) $0.00 $0.00 $273,822.00 $273,822.00
Project Total: $69,645.00 $9,650.00 $273,822.00 $353,117.00
CLOSING
We appreciate this opportunity to provide this proposal to you. If you have any questions, please
contact Ryan Kuntz, P.E. at (817) 358-6117.
Sincerely,
Sandeep Saraf P.E. Ryan Kuntz, P.E.
Senior Project Manager Vice President/Satellite Office Manager
SCS ENGINEERS SCS ENGINEERS
TBPE Registration No. F-3407
DocuSign Envelope ID: 5F9E584D-634F-42A8-810C-B1FCEF2BBEED
Certificate Of Completion
Envelope Id: 5F9E584D634F42A8810CB1FCEF2BBEED Status: Completed
Subject: Please DocuSign: City Council Contract 7109-011 -- Amendment 2
Source Envelope:
Document Pages: 11 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
4/26/2021 9:28:54 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 4/26/2021 9:34:06 AM
Viewed: 4/26/2021 9:34:17 AM
Signed: 4/26/2021 9:35:17 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 4/26/2021 9:35:18 AM
Viewed: 4/26/2021 1:10:18 PM
Signed: 4/26/2021 1:11:52 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 68.185.202.16
Signed using mobile
Sent: 4/26/2021 1:11:54 PM
Viewed: 4/26/2021 1:12:03 PM
Signed: 4/26/2021 1:17:32 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Ryan Kuntz
rkuntz@scsengineers.com
VP
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 99.103.207.251
Sent: 4/26/2021 1:17:34 PM
Viewed: 4/26/2021 1:19:34 PM
Signed: 4/26/2021 1:25:16 PM
Electronic Record and Signature Disclosure:
Accepted: 4/26/2021 1:19:34 PM
ID: 4e892ba0-0a73-4ea2-a0da-502fbbc96df2
Signer Events Signature Timestamp
Brian Boerner
brian.boerner@cityofdenton.com
Director of Solid Waste
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 4/26/2021 1:25:18 PM
Viewed: 4/26/2021 1:26:17 PM
Signed: 4/26/2021 1:26:40 PM
Electronic Record and Signature Disclosure:
Accepted: 4/26/2021 1:26:17 PM
ID: b5b32d0a-f8e2-4df6-a6f4-c60aa0bb1861
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 4/26/2021 1:26:42 PM
Viewed: 5/19/2021 8:34:58 AM
Signed: 5/19/2021 8:35:34 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
Interim City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/19/2021 8:35:37 AM
Viewed: 5/19/2021 8:39:15 AM
Signed: 5/19/2021 8:39:20 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 47.184.66.131
Sent: 5/19/2021 8:39:23 AM
Viewed: 5/19/2021 8:45:07 AM
Signed: 5/19/2021 8:45:49 AM
Electronic Record and Signature Disclosure:
Accepted: 5/19/2021 8:45:07 AM
ID: d983a083-893e-416a-8c2b-1785f7a1a135
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/26/2021 9:35:18 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/26/2021 1:26:42 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/26/2021 1:26:42 PM
Viewed: 4/26/2021 3:49:41 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 5/19/2021 8:45:51 AM
Viewed: 5/19/2021 9:18:40 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Arturo Garcia
Arturo.Garcia@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 5/19/2021 8:45:52 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/26/2021 9:34:06 AM
Certified Delivered Security Checked 5/19/2021 8:45:07 AM
Signing Complete Security Checked 5/19/2021 8:45:49 AM
Completed Security Checked 5/19/2021 8:45:52 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Ryan Kuntz, Brian Boerner, Rosa Rios
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.