Exhibit 1 - Agenda Information Sheet - Amendment 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 18, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS Engineers, amending the
contract approved by City Council on August 18, 2020, in the not-to-exceed amount of $69,645.00;
amended by Amendment 1, approved by City Council; said second amendment to provide additional
engineering services for surveying and construction quality assurance (CQA) services for the extension of
the perimeter landfill gas (LFG) collection header, perimeter road, and waterline at the City of Denton
Landfill project; providing for the expenditure of funds therefor; and providing an effective date (File 7109-
011 – providing for an additional second amendment expenditure amount not-to-exceed $273,822.00, with
the total contract amount not-to-exceed $353,117.00). The Public Utilities Board recommends approval (5
– 0).
INFORMATION/BACKGROUND
The City Council authorized the contract with SCS Engineers on August 18, 2020, for engineering design,
including preparation of construction plans, technical specifications, bid documents, and bid support
services for the extension of the perimeter landfill gas (LFG) collection header, perimeter road, and non-
potable 6” waterline. The contract was subsequently amended for additional unforeseen services related to
the landfill gas (LFG) collection header, perimeter road, and non-potable 6” waterline on March 12, 2021,
in the additional amount of $9,650 aggregating the not-to-exceed amount of $79,295.
The second amendment includes a proposal to assign a Project Manager (PM), who will be a licensed
Professional Engineer in the State of Texas, to handle the scheduling of the SCS personnel, monitor the
project budget, assist in material submittal reviews, participate in project meetings, and certify the
construction record report and that the work is completed in accordance with the contract documents.
Additionally, a Project Professional (PP) will be assigned to this project. This individual will review and
approve material submittals, review field reports and test results, make periodic site visits on behalf of the
PM to determine that construction is properly conducted, and review of construction record report. Other
support staff (i.e., Associate Staff Professional, (ASP) will be assigned to this project, who will assist the
PM & PP with the review of material submittals, review field reports, review of as-built information, and
preparation of construction record report.
Additionally, a Construction Quality Assurance (CQA) technician will be assigned to the project and will
be responsible for conducting and documenting all CQA field testing and sampling, preparing daily
construction reports, photographic documentation, distributing field documentation to the PM, and keeping
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
the Owner and PM informed as to the status of the project. SCS’ Field CQA services technician for this
project will perform on-site testing services and collection of samples for laboratory testing. Test results
will be sent to the PM and PP to confirm that they comply with the Contract Documents.
The proposal has been separated into the following three (3) tasks:
1. Field CQA Services
2. Construction-Phase Engineering Services
3. Construction Record Report
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on October 8, 2019
(Ordinance 19-2305).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 8, 2019, Council approved RFQ 7109 for a prequalified list of professional engineering firms
(Ordinance 19-2305).
On August 18, 2020, City Council approved a Professional Service Agreement with Stearns, Conrad and
Schmidt Consulting Engineers, Inc., dba SCS Engineers, in the not-to-exceed amount of $69,645
(Ordinance 20-1516).
On March 12, 2021, Purchasing approved a First Amendment with Stearns, Conrad and Schmidt Consulting
Engineers, Inc., dba SCS Engineers, in the not-to-exceed amount of $9,650.
On May 10, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Amendment No. 2 with Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS
Engineers, to provide additional engineering services for surveying and construction quality assurance
(CQA) services for the extension of the perimeter landfill gas (LFG) collection header, perimeter road, and
waterline at the City of Denton Landfill project, in the not-to-exceed $273,822, for a total amended contract
amount of $353,117.
PRINCIPAL PLACE OF BUSINESS
Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS Engineers
Bedford, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by January 14, 2022.
FISCAL INFORMATION
These services will be funded from Certificates of Obligation Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Amendment 1
Exhibit 4: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Arturo Garcia, 940-349-8021.
Legal point of contact: Marcella Lunn at 940-349-8333.