Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 18, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for the
approval of a pre-qualified professional services list of State Certified Engineers for project/program
management, professional engineering services, and capital infrastructure-related projects within the City
of Denton, for various capital investment projects; and providing an effective date (RFQ 7599 – for two (2)
years, with the option for one (1) additional one (1) year extension, in the total three (3) year term). The
Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
To expedite capital project delivery and to reduce staff time and City resources, the Capital Projects
Department advertised a request for qualifications (RFQ) relating to specialized professional services in
several engineering, design, and project management-related disciplines. On January 5, 2021, an RFQ was
advertised for professional services in six (6) categories including Project/Program Management; Design
of Roadways, Sidewalks, Bike Lanes, Intersections and Bridges; Design of Traffic Signals and Street
Lights, Design of Waste Water Infrastructure; Design of Water Infrastructure; and Design of Stormwater
Infrastructure. Statements of Qualification (SOQs) were received from fifty-eight (58) engineering
consultants before the submittal deadline of February 9, 2021.
The RFQ process involved the review of the 58 SOQs and the scoring of each firm for the categories
submitted. This process ensures that not only are all consultants reviewed fairly and based on criteria
spelled out to each consultant in the original RFQ, but it also ensures that the City can use this RFQ process
for consultant selection and contract negotiation regardless of the project funding source (i.e. Utilities
Capital Investment Plan, grant funding, bond funding, etc.).
The goal of the City of Denton’s pre-qualified project management and engineering design list would be to
provide a list of approved engineering firms from which Capital Projects, Utilities, and other City
departments can evaluate for specific projects. A ranking of the pre-qualified vendors in the project category
will be performed for every project using the list. The City will then negotiate scope and price with the
highest-ranked firm. If the City and the firm cannot agree on the overall amount, the City moves on to the
next firm to gain the best possible contract for the City and the project.
Any firm that was pre-qualified under this RFQ is eligible to receive contracts for professional services that
would go through the normal negotiation and award process, including City Council and Public Utilities
Board consideration (where applicable). It is intended that this method of qualifying appraisal firms for
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
current and future capital project delivery will be repeated every three (3) years and is eligible for use by
any City of Denton departments and divisions when these services are required.
Request for Qualifications (RFQ) for project/program management and professional engineering services
was sent to 421 prospective firms, including 12 Denton firms, for these services. In addition, the RFQ was
placed on the Materials Management website for prospective respondents to download and advertised in
the local newspaper. Fifty-eight (58) statements of qualifications (SOQ) were received. The SOQs were
evaluated based on published criteria. All firms scoring 80 or higher in a given category were placed on the
pre-qualified list for that respective category. The evaluation team is recommending approval of a varying
number of firms per category.
NIGP Code Used for Solicitation: 925 - (Service Only) - Engineering
Services, Professional
Notifications sent for Solicitation sent in IonWave: 421
Number of Suppliers that viewed Solicitation in IonWave: 106
HUB-Historically Underutilized Business Invitations sent out: 47
SBE-Small Business Enterprise Invitations sent out: 161
Responses from Solicitation: 58
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 10, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Recommend approval of a pre-qualified professional services list of State Certified Engineers for
project/program management, professional engineering services, capital infrastructure-related projects
within the City of Denton for various capital investment projects.
ESTIMATED SCHEDULE OF PROJECT
This a two (2) year term, with the option for one (1) additional one (1) year extension, in the total three (3)
year term.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Rachel Wood, 940-349-7718.
Legal point of contact: Marcella Lunn at 940-349-8333.