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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: May 25, 2021 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a public works contract with Mountain Cascade of Texas, LLC, for the construction of the Hickory Creek Interceptor, Phase I and II Project; providing for the expenditure of funds therefor; and providing an effective date (IFB 7252 – awarded to Mountain Cascade of Texas, LLC, in the not-to-exceed amount of $7,534,784.25). INFORMATION/BACKGROUND The Hickory Creek Interceptor Phase I and II Project is a wastewater project that, once completed, will increase the carrying capacity of the primary interceptor for the Hickory Creek Basin. The existing interceptor was installed in the 1980s and does not have adequate capacity to accommodate future growth projected to occur in the Hickory Creek Basin. Once constructed, the new wastewater interceptor line will be approximately 13,000 linear feet and will range in size from 36” to 54.” The City Council authorized the original Professional Services Agreement with Freese and Nichols, Inc. for the design of Hickory Creek Interceptor Phases I and II on June 13, 2016. As part of the Hickory Creek Interceptor Phases I and II project design process, an archeological survey was conducted at the project site in October 2020. Details about the archeological findings were shared through Informal Staff Report 2021-013, which was distributed with the March 5, 2021, Friday Report. The first amendment to the Professional Services Agreement with Freese and Nichols, Inc. was approved by Council on March 23, 2011, to provide additional design, environmental, and archeological services associated with the archeological findings. Updated project plans were needed to reflect the new archeological and environmental boundaries, and an extended design schedule has been necessary to conduct testing with the Texas Historical Commission. In addition to finalizing the Hickory Creek Interceptor Phases I and II project design, the first amendment included an archeological report to send to the Texas Historical Commission to ensure full compliance with the National Historic Preservation Act and the Antiquities Code of Texas. The remaining efforts associated with the archeological findings have been ongoing. The contract has established limits that will not be available to work until cleared by the Texas Historical Commission. The engineer’s opinion of probable construction cost (OPCC) for the Base Bid was $9,449,984. All of the bid prices fell within the engineer’s OPCC range. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com The total project cost of $7,534,784.25 for Hickory Creek Interceptor, Phase I and II Project construction consists of $7,175,985.00 total base bid for Alternate 1; and a $358,799.25 contingency. A five (5) percent contingency allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s Project Manager. Invitation for Bids was sent to 827 prospective suppliers, including 58 Denton firms, of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Eight (8) bids, with six (6) being responsive, were received. The lowest bid was submitted by Mountain Cascade of Texas, LLC. NIGP Code Used for Solicitation: 912 – Construction Services, General; 913 – Construction Services, Heavy; 968 – Public Works and Related Services Notifications sent for Solicitation sent in IonWave: 827 Number of Suppliers that viewed Solicitation in IonWave: 60 HUB-Historically Underutilized Business Invitations sent out: 70 SBE-Small Business Enterprise Invitations sent out: 305 Responses from Solicitation: 8 Responsive Bids: 6 PRIOR ACTION / REVIEW (COUNCIL, BOARDS, COMMISSIONS) On June 13, 2016, City Council approved the professional services agreement with Freese and Nichols, Inc. for the design of the Hickory Creek Interceptor Phases I and II Project in the not-to-exceed amount of $654,135.00 (Ordinance 2016-181). On March 23, 2021, City Council approved Amendment No. 1, to provide additional design, archeological and environmental services for the Hickory Creek Interceptor Phases I and II Project, in the not-to-exceed amount of $310,420.00 (Ordinance 21-490). On May 24, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration. RECOMMENDATION Award a public works contract with Mountain Cascade of Texas, LLC, for the construction of the Hickory Creek Interceptor, Phase I and II Project, in a not-to-exceed amount of $7,534,784.25. PRINCIPAL PLACE OF BUSINESS Mountain Cascade of Texas, LLC Alvarado, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date within 365 calendar days. FISCAL INFORMATION This project will be funded from Wastewater Certificate of Obligation Funds. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Bid Tabulation Exhibit 3: ISR 2021-013 Exhibit 4: LLC Members Exhibit 5: Presentation Exhibit 6: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Tracy L. Beck, 940-349-8925. Legal point of contact: Marcella Lunn at 940-349-8333.