Exhibit 1- Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 25, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Viking Construction, Inc., for
Micro Surfacing Services for the Streets Department; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7619 – awarded to Viking Construction, Inc., for one (1) year, with the
option for three (3) additional one (1) year extensions, in the total four (4) year not-to-exceed amount of
$4,400,000.00).
INFORMATION/BACKGROUND
The City’s Street Department developed a work plan for preventative maintenance, which provides a list of
suitable candidates to be treated for the 2021-22 Fiscal Year. Based on the Overall Condition Index (OCI)
and field inspections, staff confirmed the street segments are suitable candidates for micro-surfacing. The
contract is a set rate per square yard, which includes labor, equipment, and material as well as mobilization
cost. The contractor will be required to meet the Street Department’s schedule, so the product is not
compromised due to weather.
Micro-surfacing can extend the life of a pavement section from five (5) to seven (7) years. This pavement
treatment consists of a cold-applied paving mixture composed of polymer-modified asphalt emulsion,
crushed aggregate, mineral filler, water, and a hardening-controlling additive. Micro-surfacing is used on
flexible or rigid pavements in good structural condition with rutting or minor leveling needed, loss of
friction, and/or low to medium severity surface distresses such as cracking and raveling. The City's micro
surfacing program includes the following benefits:
1. High-quality materials
2. Strict specifications and performance-based design procedures, which yield a high-performance surface
that corrects minor surface profile irregularities and ruts
3. Cures quickly for traffic return in less than an hour
4. Lasts longer than some other surface treatments such as slurry seals
5. Can be applied at night (or during cooler temperatures)
The micro-surfacing material protects the pavement structure from moisture and the surface from further
deterioration. Micro-surfacing is a cost-effective alternative to hot mix asphalt overlays for pavement
preservation. Based on a historical spend and future projections the recommended not to exceed (NTE) for
this contract is $4,400,000 for a total potential four (4) year contract.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 89 prospective suppliers, including seven (7) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Three (3) proposals were received, references were checked, and
proposals were evaluated based upon published criteria including price, delivery, compliance with
specifications, and probable performance. Best and Final Offers (BAFO) were requested from the top firm.
Based upon this evaluation, Viking Construction, Inc. was ranked the highest and determined to be the best
value for the City.
NIGP Code Used for Solicitation: 745-Road and Highway Building
Materials (Asphaltic)
Notifications sent for Solicitation sent in IonWave: 89
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 6
SBE-Small Business Enterprise Invitations sent out: 31
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Viking Construction, Inc., for Micro Surfacing Services for the Street Department,
in a one (1) year, with the option for three (3) additional one (1) year extensions, in the total four (4) year
not-to-exceed amount of $4,400,000.
PRINCIPAL PLACE OF BUSINESS
Viking Construction, Inc.
Georgetown, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Street Department Operating Funds. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Daniel Kremer, 940-349-7193.
Legal point of contact: Marcella Lunn at 940-349-8333.