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7180 - Amendment 1 Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0 March 17, 2025 Cori Power 7180 Higher Ground Recording System - Amendment #1 1 THE STATE OF TEXAS § § COUNTY OF DENTON § FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND COMMERCIAL ELECTRONICS CORP. 7180 THIS FIRST AMENDMENT TO CONTRACT 7180 (this “Amendment”) by and between the City of Denton, Texas (“City”) and Commercial Electronics Corp. (“Contractor”) to that certain contract executed on March 17, 2020, in the original not-to- exceed amount of $169,804 (the “Agreement”); for services related to the Higher Ground Recording Systems. WHEREAS, the City deems it necessary to further expand the services provided by Contractor to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $44,677.13 with this First Amendment for an aggregate not-to- exceed amount of $214,481.13; and WHEREAS, the City deems it necessary to further expand the goods/services provided by Contractor to the City; and WHEREAS, the original not-to-exceed amount may not be increased by more than 25.0% as provided in Texas Local Government Code Sec. 252.048; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. This Amendment modifies the Agreement amount to provide an additional $44,677.13 for additional services and materials, as outlined in Exhibit A, in accordance with the terms of the Agreement with a revised aggregate not-to-exceed total of $214,481.13. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Contractor, have each executed this Amendment, by and through their respective duly authorized representatives and officers on this date_______________________________________. DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0 5/20/2021 2 “CONTRACTOR” COMMERCIAL ELECTRONICS CORP. By: _____________________________ AUTHORIZED SIGNATURE, TITLE “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _____________________________ Purchasing Agent THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0 Vice-president, Operations Chief Technology Officer Technology Services Leisha Meine Senior Buyer Date: No.: 5054 3/23/2021 Quote Phone: (210) 736-3119 Fax: (210) 737-1240 1318 North Brazos San Antonio, TX 78207 Prepared for:Prepared by: Bill Behar Hovannes Garabedian (214) 604-7921 Account No.: 1183 Denton City of Phone: (940) 349-7900 601 E Hickory St Ste E Job: Hardware Refresh Denton, TX 76205 USA Quantity TotalSellPart Number Description The system design is as follows: 16 - analog / 30 - Cisco IP recording 18 - Vesta IP recording / 34 - P25 IP radio recording Total 98 recording licenses C120-300K-R1-V101 $6,195.00 $6,195.00 Chassis, HG4U - Xeon Silver 4110 processor, 32GB RAM, 2 TB RAID1, W2019 CBL-86432 $46.86 $23.43 Cable, 4xInternal SAS, SFF-8643 RC-SAS-9341-8i1 $576.27 $576.27 Controller, LSI 9341PCI-Express 8 Port HD-SATA-2TB4 $1,218.12 $304.53 Hard Drive, 2TB SATA HWRF-NG911-CORE (v8) 1 $1,531.52 $1,531.52 Reinstall NG Capture911 Core software w/ ANI/ALI. NICE-E10022 $640.00 $320.00 Card, Dual Network 1000bT Ethernet PCI-E 16 Analog recording SARC-E024-A1 $2,131.90 $2,131.90 Card, Analog Interface PCIe, 24-Port HWRF-NG911-SWRL16 $765.76 $47.86 Reinstall NG Capture911 Channel license. 43 Cisco Phone sets NG911-CDMS1 $2,866.75 $2,866.75 Integration, Cisco Dual Media Stream Recording HWRF-NG911-SWRL30 $1,435.80 $47.86 Reinstall NG Capture911 Channel license. 18 Vesta IP recording HWRF-NG911-SWRL18 $861.48 $47.86 Reinstall NG Capture911 Channel license. NGSC-SEAT13 $1,866.54 $143.58 Screen Capture Workstation License Motorola IP radio recording HWRF-TRAD-MP251 $1,500.00 $1,500.00 Reinstall Motorola API with no development effort or change to the AIS version. HWRF-P25-SWRL34 $1,627.24 $47.86 Reinstall, License, P25 Talk Group Recording $23,263.24 Continued on next page... quote (no tax) - breakout install.rpt Page 1 of 3Printed: 5/5/2021 2:50:00PM Exhibit A DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0 3/23/2021Date: 5054No.: Quote Phone: (210) 736-3119 Fax: (210) 737-1240 1318 North Brazos San Antonio, TX 78207 Quantity TotalSellPart Number Description HWRF-DS-TEXT-00011 $0.00 $0.00 SMS Collection and Processing HWRF-META-ATCH1 $0.00 $0.00 Reinstall Vesta Meta Data Attachments HWRF-FSAR-00011 $0.00 $0.00 Reinstall ACD Free Seating - Auto Record HWRF-SCAP-SEAT5 $0.00 $0.00 Reinstall Screen Capture Seat HWRF-REPL-01281 $0.00 $0.00 Reinstall Replicate 128 Ports To Remote Server $0.00 Maintenance for existing software to be paid separately INSTALLCEC - HWRF1.00 $4,000.00 $4,000.00 Installation $4,000.00 Item Total:$27,263.24 $200.00 Freight: Grand Total:$27,463.24Total does not include applicable sales tax. Prices are firm until 7/30/2021 Terms: Net 30 Days Quoted by:Bill Behar, bill@comelectronics.com Date: 3/23/2021 Please allow 4-6 weeks for standard delivery and/or installation unless expedited services have been quoted above. All parts and labor are warranted for one year from delivery and installation. Date: ___________Accepted by: Please sign this quote and fax it back as confirmation of your order. Continued on next page... quote (no tax) - breakout install.rpt Page 2 of 3Printed: 5/5/2021 2:50:00PM DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0 3/23/2021Date: 5054No.: Quote Phone: (210) 736-3119 Fax: (210) 737-1240 1318 North Brazos San Antonio, TX 78207 Tier III Concurrent The new hardware and software on this quote will have a 1-year manufacturer's warranty. All existing software and licensing transferred from your old system to the new system is not covered under the new warranty but must be maintained separately under concurrent software support coverage. $10,386.95 Concurrent Software Support during Hardware Refresh Warranty Period Annual Post-warranty Maintenance Options: Tier I - Remote Software Support Only The Software Only option is a 24-hour remote maintenance and software update plan. Most problems can be corrected quickly through dial-up access into the voice logging server. If a dedicated phone line is provided, the system will also automatically report any malfunction directly to HigherGround who will then correct the problem perhaps even before it becomes evident to you. As new software features come available, they will be automatically downloaded to the system. *If a dedicated phone line is not available, a shared line could be switched as needed (perhaps a fax line), however, automatic trouble reporting could not occur. $11,128.70 Tier II - Hardware Exchange Exchange service includes the software maintenance above and defective board / module exchange of otherwise warrantable parts. Parts identified by the customer as defective will be pre-shipped by Commercial Electronics for immediate replacement. On-site labor required to replace parts is provided by the customer. $12,950.99 Tier III - Standard Business day On-site Standard service continues the same service as that provided during the warranty period; i.e. 24-hour monitoring*, remote* software updates and covers all system hardware as well. Most malfunctions are typically not hard equipment failures, and can be corrected by reinitializing programs remotely. However, should an otherwise warrantable failure occur to the hardware, this plan covers all parts, labor and mileage during normal business hours. Should after-hours service be required, the customer would be responsible for additional labor charges of $112.50 per hour. $14,165.85 Tier IV - 24x7 On-site Our 24-Hour service option extends the standard service to full 24-hour response for equipment failures or other situations requiring an on-site technical presence. Standard repair service is provided from 8:00 a.m. to 4:30 p.m., Monday through Friday. 24-hour service covers repair actions necessary to restore primary operation after normal business hours. $22,084.98 Time and Materials If no Maintenance Agreement is chosen, Commercial Electronics will continue to provide service on a Time-and-Materials basis. Our current labor rate is $225.00 per hour plus parts and applicable mileage; after hours service is billed at time and one half, $337.50. quote (no tax) - breakout install.rpt Page 3 of 3Printed: 5/5/2021 2:50:00PM DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0 CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0 Exhibit CIQ Commercial Electronics Corp. X 5/20/2021 Certificate Of Completion Envelope Id: 45BDD1B0B8404085AC427E48F09CA2D0 Status: Completed Subject: ***Purchasing Approval*** Contract 7180 Higher Ground System - Amendment 1 Source Envelope: Document Pages: 7 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 5/18/2021 8:17:00 AM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 5/18/2021 8:21:22 AM Viewed: 5/18/2021 8:21:30 AM Signed: 5/18/2021 8:23:24 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 5/18/2021 8:23:25 AM Viewed: 5/18/2021 9:09:52 AM Signed: 5/18/2021 9:11:26 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Wes Burns wburns@comelectronics.com Vice-president, Operations Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 47.184.117.252 Sent: 5/18/2021 9:11:28 AM Viewed: 5/18/2021 9:19:22 AM Signed: 5/20/2021 12:49:18 PM Electronic Record and Signature Disclosure: Accepted: 5/18/2021 9:19:22 AM ID: eb7916b1-c45d-492c-87f5-79a7a57f5a25 Leisha Meine Leisha.Meine@cityofdenton.com Chief Technology Officer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 5/20/2021 12:49:20 PM Viewed: 5/20/2021 1:00:18 PM Signed: 5/20/2021 1:00:59 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 5/20/2021 1:01:01 PM Viewed: 5/20/2021 1:49:13 PM Signed: 5/20/2021 1:49:20 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 5/20/2021 1:49:23 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Suzanne Kaletta Suzanne.Kaletta@cityofdenton.com Public Safety Communication Division Manager Public Safety Communications Security Level: Email, Account Authentication (None) Sent: 5/20/2021 1:49:23 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lisa Collaud Lisa.Collaud@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 5/20/2021 1:49:24 PM Viewed: 5/20/2021 2:05:59 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/18/2021 8:21:22 AM Certified Delivered Security Checked 5/20/2021 1:49:13 PM Signing Complete Security Checked 5/20/2021 1:49:20 PM Completed Security Checked 5/20/2021 1:49:24 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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