7180 - Amendment 1 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0
March 17, 2025
Cori Power
7180 Higher Ground Recording System - Amendment #1
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND COMMERCIAL ELECTRONICS CORP. 7180
THIS FIRST AMENDMENT TO CONTRACT 7180 (this “Amendment”) by and
between the City of Denton, Texas (“City”) and Commercial Electronics Corp.
(“Contractor”) to that certain contract executed on March 17, 2020, in the original not-to-
exceed amount of $169,804 (the “Agreement”); for services related to the Higher Ground
Recording Systems.
WHEREAS, the City deems it necessary to further expand the services provided by
Contractor to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $44,677.13 with this First Amendment for an aggregate not-to-
exceed amount of $214,481.13; and
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
WHEREAS, the original not-to-exceed amount may not be increased by more than
25.0% as provided in Texas Local Government Code Sec. 252.048; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following First Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
1. This Amendment modifies the Agreement amount to provide an additional
$44,677.13 for additional services and materials, as outlined in Exhibit A, in
accordance with the terms of the Agreement with a revised aggregate not-to-exceed
total of $214,481.13.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Contractor, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date_______________________________________.
DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0
5/20/2021
2
“CONTRACTOR”
COMMERCIAL ELECTRONICS
CORP.
By: _____________________________
AUTHORIZED SIGNATURE, TITLE
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: _____________________________
Purchasing Agent
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0
Vice-president, Operations
Chief Technology Officer
Technology Services
Leisha Meine
Senior Buyer
Date:
No.: 5054
3/23/2021
Quote
Phone: (210) 736-3119 Fax: (210) 737-1240
1318 North Brazos
San Antonio, TX 78207
Prepared for:Prepared by: Bill Behar
Hovannes Garabedian (214) 604-7921 Account No.: 1183
Denton City of Phone: (940) 349-7900
601 E Hickory St Ste E Job: Hardware Refresh
Denton, TX 76205 USA
Quantity TotalSellPart Number Description
The system design is as follows:
16 - analog / 30 - Cisco IP recording
18 - Vesta IP recording / 34 - P25 IP radio recording
Total 98 recording licenses
C120-300K-R1-V101 $6,195.00 $6,195.00 Chassis, HG4U - Xeon Silver 4110 processor, 32GB RAM, 2 TB RAID1,
W2019
CBL-86432 $46.86 $23.43 Cable, 4xInternal SAS, SFF-8643
RC-SAS-9341-8i1 $576.27 $576.27 Controller, LSI 9341PCI-Express 8 Port
HD-SATA-2TB4 $1,218.12 $304.53 Hard Drive, 2TB SATA
HWRF-NG911-CORE
(v8)
1 $1,531.52 $1,531.52 Reinstall NG Capture911 Core software w/ ANI/ALI.
NICE-E10022 $640.00 $320.00 Card, Dual Network 1000bT Ethernet PCI-E
16 Analog recording
SARC-E024-A1 $2,131.90 $2,131.90 Card, Analog Interface PCIe, 24-Port
HWRF-NG911-SWRL16 $765.76 $47.86 Reinstall NG Capture911 Channel license.
43 Cisco Phone sets
NG911-CDMS1 $2,866.75 $2,866.75 Integration, Cisco Dual Media Stream Recording
HWRF-NG911-SWRL30 $1,435.80 $47.86 Reinstall NG Capture911 Channel license.
18 Vesta IP recording
HWRF-NG911-SWRL18 $861.48 $47.86 Reinstall NG Capture911 Channel license.
NGSC-SEAT13 $1,866.54 $143.58 Screen Capture Workstation License
Motorola IP radio recording
HWRF-TRAD-MP251 $1,500.00 $1,500.00 Reinstall Motorola API with no development effort or change to the AIS
version.
HWRF-P25-SWRL34 $1,627.24 $47.86 Reinstall, License, P25 Talk Group Recording
$23,263.24
Continued on next page...
quote (no tax) - breakout install.rpt Page 1 of 3Printed: 5/5/2021 2:50:00PM
Exhibit A
DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0
3/23/2021Date:
5054No.:
Quote
Phone: (210) 736-3119 Fax: (210) 737-1240
1318 North Brazos
San Antonio, TX 78207
Quantity TotalSellPart Number Description
HWRF-DS-TEXT-00011 $0.00 $0.00 SMS Collection and Processing
HWRF-META-ATCH1 $0.00 $0.00 Reinstall Vesta Meta Data Attachments
HWRF-FSAR-00011 $0.00 $0.00 Reinstall ACD Free Seating - Auto Record
HWRF-SCAP-SEAT5 $0.00 $0.00 Reinstall Screen Capture Seat
HWRF-REPL-01281 $0.00 $0.00 Reinstall Replicate 128 Ports To Remote Server
$0.00
Maintenance for existing software to be paid separately
INSTALLCEC - HWRF1.00 $4,000.00 $4,000.00 Installation
$4,000.00
Item Total:$27,263.24
$200.00 Freight:
Grand Total:$27,463.24Total does not include applicable sales tax.
Prices are firm until 7/30/2021 Terms: Net 30 Days
Quoted by:Bill Behar, bill@comelectronics.com Date: 3/23/2021
Please allow 4-6 weeks for standard delivery and/or installation unless expedited services have been
quoted above.
All parts and labor are warranted for one year from delivery and installation.
Date: ___________Accepted by:
Please sign this quote and fax it back as confirmation of your order.
Continued on next page...
quote (no tax) - breakout install.rpt Page 2 of 3Printed: 5/5/2021 2:50:00PM
DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0
3/23/2021Date:
5054No.:
Quote
Phone: (210) 736-3119 Fax: (210) 737-1240
1318 North Brazos
San Antonio, TX 78207
Tier III Concurrent
The new hardware and software on this quote will have a 1-year manufacturer's warranty. All existing software and
licensing transferred from your old system to the new system is not covered under the new warranty but must be
maintained separately under concurrent software support coverage.
$10,386.95
Concurrent Software Support during Hardware Refresh Warranty Period
Annual Post-warranty Maintenance Options:
Tier I - Remote Software Support Only
The Software Only option is a 24-hour remote maintenance and software update plan. Most problems can be corrected
quickly through dial-up access into the voice logging server. If a dedicated phone line is provided, the system will also
automatically report any malfunction directly to HigherGround who will then correct the problem perhaps even before it
becomes evident to you. As new software features come available, they will be automatically downloaded to the system.
*If a dedicated phone line is not available, a shared line could be switched as needed (perhaps a fax line), however,
automatic trouble reporting could not occur.
$11,128.70
Tier II - Hardware Exchange
Exchange service includes the software maintenance above and defective board / module exchange of otherwise
warrantable parts. Parts identified by the customer as defective will be pre-shipped by Commercial Electronics for
immediate replacement. On-site labor required to replace parts is provided by the customer.
$12,950.99
Tier III - Standard Business day On-site
Standard service continues the same service as that provided during the warranty period; i.e. 24-hour monitoring*, remote*
software updates and covers all system hardware as well. Most malfunctions are typically not hard equipment failures, and
can be corrected by reinitializing programs remotely. However, should an otherwise warrantable failure occur to the
hardware, this plan covers all parts, labor and mileage during normal business hours. Should after-hours service be
required, the customer would be responsible for additional labor charges of $112.50 per hour.
$14,165.85
Tier IV - 24x7 On-site
Our 24-Hour service option extends the standard service to full 24-hour response for equipment failures or other situations
requiring an on-site technical presence. Standard repair service is provided from 8:00 a.m. to 4:30 p.m., Monday through
Friday. 24-hour service covers repair actions necessary to restore primary operation after normal business hours.
$22,084.98
Time and Materials
If no Maintenance Agreement is chosen, Commercial Electronics will continue to provide service on a Time-and-Materials
basis. Our current labor rate is $225.00 per hour plus parts and applicable mileage; after hours service is billed at time and
one half, $337.50.
quote (no tax) - breakout install.rpt Page 3 of 3Printed: 5/5/2021 2:50:00PM
DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: 45BDD1B0-B840-4085-AC42-7E48F09CA2D0
Exhibit CIQ
Commercial Electronics Corp.
X
5/20/2021
Certificate Of Completion
Envelope Id: 45BDD1B0B8404085AC427E48F09CA2D0 Status: Completed
Subject: ***Purchasing Approval*** Contract 7180 Higher Ground System - Amendment 1
Source Envelope:
Document Pages: 7 Signatures: 4 Envelope Originator:
Certificate Pages: 6 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
5/18/2021 8:17:00 AM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 5/18/2021 8:21:22 AM
Viewed: 5/18/2021 8:21:30 AM
Signed: 5/18/2021 8:23:24 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/18/2021 8:23:25 AM
Viewed: 5/18/2021 9:09:52 AM
Signed: 5/18/2021 9:11:26 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Wes Burns
wburns@comelectronics.com
Vice-president, Operations
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 47.184.117.252
Sent: 5/18/2021 9:11:28 AM
Viewed: 5/18/2021 9:19:22 AM
Signed: 5/20/2021 12:49:18 PM
Electronic Record and Signature Disclosure:
Accepted: 5/18/2021 9:19:22 AM
ID: eb7916b1-c45d-492c-87f5-79a7a57f5a25
Leisha Meine
Leisha.Meine@cityofdenton.com
Chief Technology Officer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 5/20/2021 12:49:20 PM
Viewed: 5/20/2021 1:00:18 PM
Signed: 5/20/2021 1:00:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 5/20/2021 1:01:01 PM
Viewed: 5/20/2021 1:49:13 PM
Signed: 5/20/2021 1:49:20 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/20/2021 1:49:23 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Suzanne Kaletta
Suzanne.Kaletta@cityofdenton.com
Public Safety Communication Division Manager
Public Safety Communications
Security Level: Email, Account Authentication
(None)
Sent: 5/20/2021 1:49:23 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lisa Collaud
Lisa.Collaud@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/20/2021 1:49:24 PM
Viewed: 5/20/2021 2:05:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Envelope Sent Hashed/Encrypted 5/18/2021 8:21:22 AM
Certified Delivered Security Checked 5/20/2021 1:49:13 PM
Signing Complete Security Checked 5/20/2021 1:49:20 PM
Completed Security Checked 5/20/2021 1:49:24 PM
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
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