Exhibit 1 - Agenda Information Sheet - Nunc Pro TuncCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: June 8, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, Nunc Pro Tunc, correcting an inadvertent
mistake in Ordinance No. 20-599, specifically, the awarded amount of the contract for Commercial
Electronics Corporation, to provide Motorola API (Application Programming Interface) for the
HigherGround and Motorola Project 25 Land Mobile Radio Applications; providing an effective date (File
7180).
INFORMATION/BACKGROUND
On March 17, 2020, City Council approved a contract with Commercial Electronic Corporation for a five
(5) year contract in the amount of $169,804.37. While the correct ordinance was electronically reviewed
and approved by Council, an incorrect hard copy version was provided to the Mayor for signature, which
included a lower not-to-exceed amount. Due to an inadvertent clerical mistake, the incorrect Ordinance No.
20-599 (exhibit 2) was executed.
During March 2020, the organization was in the process of shifting from in-person to remote operations in
response to the pandemic. Prior to remote working, procurement ordinances were provided as hard copies
for signature from the Legal Department. Legal and Procurement have since revised the process and all
ordinances are now provided electronically.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 17, 2020, Council approved an ordinance with Commercial Electronics Corporation (Ordinance
20-599).
RECOMMENDATION
Approval of an ordinance to reflect the correct award amount to Commercial Electronics Corporation, for
a five (5) year contract in the amount of $169,804.37.
PRINCIPAL PLACE OF BUSINESS
Commercial Electronics Corporation
San Antonio, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance 20-599
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7100.
Legal point of contact: Marcella Lunn at 940-349-8333.