Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: June 8, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Techline, Inc., for the supply of
Electric Utility Aluminum Pipe Bus to be stocked in the City of Denton Warehouse; providing for the
expenditure of funds therefor; and providing an effective date (IFB 7676 – awarded to Techline, Inc., for
three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-
to-exceed amount of $375,000.00).
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) substation projects utilize aluminum pipe bus which acts as a
transmission conductor and connects equipment throughout the substation. DME uses 6061-T6 aluminum,
extruded, seamless, bendable, schedule 40 pipe in the standard pipe sizes of 2”, 2½”, 3”, 3½”, 4”, and 5”.
Orders will be placed based on project schedules.
As these commodities are “common stock items” in the Warehouse working capital inventory under the
City of Denton General Government, they are not reviewed by the Public Utilities Board. The Warehouse
orders goods in coordination with DME for specific projects under construction. The items are temporarily
stored in the warehouse until they are needed on the job site and then transferred to DME through an
inventory management system. The items are ordered as needed, considering the contracted lead time and
the need-by-date by the using department. The need by date is established by ensuring that citizen, customer,
and developer timelines all form the basis of when the construction work must be complete by with an
operational City of Denton service; furthermore, it factors in City of Denton construction crew schedules
and construction sequencing with job site contractors. Based on historical spend and future projections the
recommended not to exceed (NTE) for this contract is $375,000 for a total potential five (5) year contract.
Invitation for Bids was sent to 120 prospective suppliers, including 11 Denton firms, of this item. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. Two (2) bids meeting specifications were received. The
lowest bid was received by Techline, Inc.
NIGP Code Used for Solicitation: 658 - Pipe, Tubing, and Accessories
(Not Fittings)
Notifications sent for Solicitation sent in IonWave: 120
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 9
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SBE-Small Business Enterprise Invitations sent out: 44
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Techline, Inc., for the supply of Electric Utility Aluminum Pipe Bus to be stocked
in the City of Denton Warehouse, in a three (3) year, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $375,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.