Exhibit 1 - Agenda Information Sheet - Amendment 3City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: June 15, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a third amendment to a Professional Services Agreement between the City of
Denton and Peak Program Value, LLC; amending the contract approved by City Council on October 13,
2020, in the not-to-exceed amount of $696,074.00; amended by Amendments 1 and 2 approved by
Purchasing; said third amendment to provide program management services for the American Legion Hall
Renovation and Expansion in the expenditure amount of $11,380.00, Service Center Renovation in the
expenditure amount of $331,181.00, and Fleet Maintenance Building Expansion in the expenditure amount
of $121,424.00; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7425
– providing for an additional third amendment expenditure amount not-to-exceed $463,985.00, with the
total contract amount not-to-exceed $1,204,969.00).
INFORMATION/BACKGROUND
In October 2020, the City entered into a professional services contract with Peak Program Value, LLC
(PPV) to provide program management services for multiple City facility projects. The contract is set up to
bring forward individual task orders per project for Council approval as amendments. The proposed third
amendment includes task orders for the American Legion Hall renovation, expansion, and the Service
Center Renovation Project.
Previously, PPV first provided services (i.e. cost control, schedule management, and “best value” strategies)
for the preconstruction/construction phases of the Development Services Building (Daybreak) and the
preconstruction phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing
Range), and program management services for the construction phase of Public Safety Buildings projects.
Additionally, PPV services are anticipated for other City building projects, including but not limited to the
Homeless Day/Night Center (Loop 288), Service Center, and City Hall West. These services will be
provided through negotiated not-to-exceed amounts funded through each building budget and services will
be executed through task orders under the existing contract.
On October 13, 2020, City Council approved RFQ 7425 – Task Order #1 for the construction phase program
management services for the Public Safety Buildings projects. This will include services to complete the
construction of the Police Headquarters, Police Substation, and Firing Range in a not-to-exceed amount of
$696,074.
The first amendment for Task Order #2 was approved by Purchasing in February of 2021 for program
management services for the City Hall West Renovation project. Services include public and private tenant
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
selection process implementation, validation of selected project tenants, proposed pro forma and fee
structure, design team selection process management, hazardous materials assessment team, and abatement
contractor selection process, demolition architect, and contractor selection process, and information
management plan.
The second amendment for Task Order #3 was approved by Purchasing in April of 2021 for pro-bono
project controls and support services on the Loop 288 Junction Project. Services include information
management, cost management, best value procurement process management, and construction
management.
This proposed third amendment is for Task Orders #4, #5, and #6. Task Order #4 is for information
management systems and project controls for the American Legion Hall Renovation and Expansion project.
Facilities’ internal Project Manager recently retired, and staff is seeking program management support for
the remaining duration of the project. Task Order #5 is for preconstruction and construction services
including schedule and information management, cost management, best value procurement processes, and
City stakeholder management for the Service Center Renovation project. Task Order #6 is for
preconstruction and construction services including schedule and information management, cost
management, best value procurement processes, and City stakeholder management for the Fleet
Maintenance Building Expansion project.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 13, 2020, City Council approved a contract with Peak Program Value, LLC, in the not-to-
exceed amount of $696,074 (Ordinance 20-1995).
On February 8, 2021, Purchasing approved Amendment No. 1 with Peak Program Value, LLC, in the not-
to-exceed amount of $44,910.
On April 8, 2021, Purchasing approved Amendment No. 2 with Peak Program Value, LLC, in the total not-
to-exceed amount of $740,984.
RECOMMENDATION
Award Amendment No. 3 with Peak Program Value, LLC, for additional program management services
for the American Legion Hall Renovation and Expansion in the expenditure amount of $11,380, Service
Center Renovation in the expenditure amount of $331,181, and Fleet Maintenance Building Expansion in
the expenditure amount of $121,424; not-to-exceed amount $463,985, for a total contract not-to-exceed
amount of $1,204,969.
PRINCIPAL PLACE OF BUSINESS
Peak Program Value, LLC
Boulder, CO
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on October 12, 2023.
FISCAL INFORMATION
These services will be funded from General Obligation and Certificate of Obligation funds dedicated to
facility projects.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Amendment 1
Exhibit 4: Amendment 2
Exhibit 5: LLC Members
Exhibit 6: Ordinance and Amendment 3
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940 349-7173.
Legal point of contact: Marcella Lunn at 940-349-8333.