Exhibit 1 - Agenda Information Sheet - MustangCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: June 15, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Mustang Apparel, Inc. dba
Incentive Brands for PARD Programming Shirts for the Parks and Recreation Department, for Sections B,
C, and D; providing for the expenditure of funds therefor; and providing an effective date (RFP 7296 –
awarded to Mustang Apparel, Inc. dba Incentive Brands, for one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $80,000.00).
INFORMATION/BACKGROUND
The Parks and Recreation Department uses t-shirts and other wearable items as a part of program
deliverables. Each participant receives a shirt with the identifying program’s logo, year, or special event
marker printed on it. Camps use these to also help easily identify kids in various levels of camps, while
special events may use these to distinguish differences in paid participant levels of difficulty. Each program
or special event is unique, and its deliverables are a desired item commonly requested by registered
participants.
A Request for Proposals (RFP) was conducted for the supply, printing, embroidery, and delivery of
shirts/hats/special event deliverables for Leisure Service staff and recreation program participants. The
product pricing was divided into four (4) sections. Vendors were offered the opportunity to submit a
competitive bid on any individual section or all. Section B referenced needs for Recreation Centers,
programs, and camps. Section C referenced needs for Special Events. Section D referenced additional
discounts available due to options such as bulk item orders, screen printing, and other special
considerations. Based on historical spend and future projections the recommended not to exceed (NTE) for
this contract is $80,000 for a total potential five (5) year contract.
Request for Proposals was sent to 134 prospective suppliers, including eleven (11) Denton firms. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. Five (5) proposals were received, references were checked,
and proposals were evaluated based upon published criteria including schedule, compliance with
specifications, probable performance, and price. Best and Final Offers (BAFO) were requested from the top
firm. Based upon this evaluation, Mustang Apparel Inc. dba Incentive Brands was ranked the highest and
determined to be the best value for the City for Sections B – Recreation Centers Camps, C – Special Events,
and D – Discounted Amount on Aditional Styles Not Listed Above.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 200 - Clothing: Athletic, Casual, Dress,
Uniform, Weather And Work Related
Notifications sent for Solicitation sent in IonWave: 134
Number of Suppliers that viewed Solicitation in IonWave: 37
HUB-Historically Underutilized Business Invitations sent out: 8
SBE-Small Business Enterprise Invitations sent out: 51
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Mustang Apparel Inc dba Incentive Brands, for PARD Programming Shirts for the
Parks and Recreation Department, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $80,000.
PRINCIPAL PLACE OF BUSINESS
Mustang Apparel dba Incentive Brands
Plano, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Monica Martin, 940-349-8804.
Legal point of contact: Marcella Lunn at 940-349-8333.