Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: October 16, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Freese and Nichols, Inc.,
for On-Call Engineering Related Professional Services, as set forth in the agreement; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 6590-042 - Professional Services
Agreement for on-call Engineering Related Professional Services awarded to Freese and Nichols, Inc., in
the not-to-exceed amount of $1,200,000). The Public Utilities Board recommends approval (4-0).
RFQ INFORMATION /BACKGROUND
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018, and
June 5, 2018 (Ordinance 18-331).
Freese and Nichols, Inc. is one of the qualified firms that submitted for the Project Management category
and has been selected for On-Call Professional Services. As part of RFQ-6590, Freese and Nichols, Inc.,
(FNI) was determined to be qualified in all categories including the design of water, wastewater, storm
water, roadway, and traffic signal infrastructure. The objective of this contract is to provide engineering
related professional services to supplement the capacity of the City of Denton Capital Projects Department.
The scope of services will include:
Staff Augmentation
Project Management
Engineering Design
Construction Management
The work will be performed on an as-needed basis over two-years from the date of execution of the contract.
All work under this contract will be performed only when specifically requested by the City of Denton with
an official Work Authorization request.
Each Work Authorization will include a scope of services defining the tasks required to complete the Work
Authorization. For each task, the scope shall include a detailed description of the task, outline any
assumptions, and list the required deliverables. Each Work Authorization will include detailed
compensation and level of effort for the services to be performed under the Work Authorization.
Compensation will be based upon hours agreed to by the City and the Engineer for each Work
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Denton, Texas
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Authorization. Compensation will be based on the Schedule of Rates in Attachment B of the agreement.
The compensation fee will include an estimate of reimbursable and sub-consultant cost for each Work
Authorization.
This agreement includes three (3) initial Work Authorizations described below plus contract capacity to
allow on-call professional services for the next two years. Future Work Authorizations will not be brought
before PUB or City Council until the total contract capacity has been depleted:
Work Authorization No. 1: W. Hickory Street (North Texas Boulevard to Carroll Boulevard): $153,000.00
The scope of this Work Authorization includes construction management of the existing roadway project
currently under construction from North Texas Boulevard to Welch Street. Additionally, this Work
Authorization includes project management during the design phase and construction management
throughout the construction of the final segment of West Hickory Street west of Carroll Boulevard from
Welch Street to Carroll Boulevard. The total project cost of the West Hickory Street from North Texas
Boulevard to Carroll Boulevard project is estimated to be $2.3 million.
Work Authorization No. 2: Morse Street Expansion (Loop 288 to Mayhill Road): $150,000
The scope of this Work Authorization includes project management during the design phase and
construction management throughout the construction of the Morse Street Loop 288 to Mayhill Road
project. The total project cost of the Morse Street Expansion project is estimated to be $3.75 million.
Hickory Creek East Extension (Teasley Lane to FM 2499): $159,000
The scope of this Work Authorization includes project management during the design phase and
construction management throughout the construction of the Hickory Creek East FM 2181 to FM 2499
project. The total project cost of the Hickory Creek East Extension project is estimated to be $3 million.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 18-331).
On May 1, 2018, City Council approved the Professional Services Agreement with TranSystems
Corporation Consultants for the design of the Hickory Creek East FM 2181 to FM 2499 project.
On June 11, 2018, Public Utilities Board (PUB) recommended the Professional Services Agreement with
Burgess & Niple, Inc. for the design of the Morse Street Loop 288 to Mayhill Road project to the City
Council for consideration.
On October 8, 2018, PUB recommended this item to the City Council for consideration.
RECOMMENDATION
Award a Professional Services Agreement with Freese and Nichols, Inc., for On-Call Professional
Services in the not-to-exceed amount of $1,200,000.
PRINCIPAL PLACE OF BUSINESS
Freese and Nichols, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
The consultant is prepared to begin the services associated with this Agreement immediately with Work
Authorizations to be issued over the next two years.
FISCAL INFORMATION
Work Authorization No. 1 will be funded from the following three account numbers:
Drainage Department account 650119561 in the amount of $24,000.00. The current unencumbered
amount in this account is $100,000.00.
Street Department account 350463467 in the amount of $114,500.00. The current unencumbered
amount in this account is $696,765.28.
Traffic account 921702250 in the amount of $14,500.00. The current unencumbered amount in
this account is $117,680.98.
Work Authorization No. 2 will be funded from the following two account numbers:
CIP Engineering account 250022467 in the amount of $135,000. The current unencumbered
amount in this account is $2,686,170.64.
Water Department account 630349517 in the amount of $15,000.00. The current unencumbered
amount in this account is $96,950.00.
Work Authorization No. 3 will be funded from the following account number:
CIP Engineering account 250045467 in the amount of $159,000.00. The current unencumbered
amount in this account is $530,000.00.
Requisitions and purchase orders for these Work Authorizations will be processed after approval of this
contract. The additional contract capacity of $738,000 will be utilized over the next two years as needed.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.5 Develop Capital Improvement Program (CIP) based on community
needs
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chad Allen at 940-349-7713.