Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: June 22, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Hammett Excavation, Inc., for
construction of the Perimeter Landfill Gas Header, Perimeter Road, and Waterline Extension for the Solid
Waste & Recycling Department; providing for the expenditure of funds therefor; and providing an effective
date (CSP 7567 – awarded to Hammett Excavation, Inc., in the not-to-exceed amount $3,641,940.06). The
Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
The City of Denton’s Solid Waste and Recycling Department is currently undergoing the construction of
landfill cell four (4). This project will finalize the installation and connection of the second half of the
Landfill Gas Header Loop system around the entire existing landfill footprint, and will also consider the
installation of a 6-inch non-potable (effluent) water main to service a future proposed wheel wash system
and control dust. The construction of a concrete perimeter road will minimize wear and tear of the City’s
Solid Waste collection vehicles allowing them to travel and to get closer to the working face on a hard
surface road.
Amount
Proposal $ 3,310,854.60
Contingency - 10% $ 331,085.46
Total: $ 3,641,940.06
Competitive Sealed Proposals were sent to 463 prospective suppliers. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Two (2) proposals were received, references were checked, and proposals were evaluated
based upon published criteria including past performance, experience, probable performance, and price.
Best and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation, Hammett
Excavation Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 913 - (Service Only) - Construction
Services, Heavy (Incl. Maintenance
And Repair Services)
Notifications sent for Solicitation sent in IonWave: 463
Number of Suppliers that viewed Solicitation in IonWave: 15
HUB-Historically Underutilized Business Invitations sent out: 32
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SBE-Small Business Enterprise Invitations sent out: 167
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 14, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Hammett Excavation, Inc., for construction of the Perimeter Landfill Gas Header,
Perimeter Road, and Waterline Extension for the Solid Waste & Recycling Department, in the not-to-exceed
amount of $3,641,940.06.
PRINCIPAL PLACE OF BUSINESS
Hammett Excavation, Inc.
Dodd City, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by January 25, 2022.
FISCAL INFORMATION
These services will be funded from Certificates of Obligation Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Art Garcia, 940-349-8021.
Legal point of contact: Marcella Lunn at 940-349-8333.