Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: June 22, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with C&G Electric, Inc., for electrical
services for all labor, materials, tools, equipment, and supervision for various City buildings and to assist
with renovations, remodels, and maintenance of existing facilities; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7658 - awarded to C&G Electric, Inc., for one (1) year, with
the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$500,000.00).
INFORMATION/BACKGROUND
The proposed contract is for all labor, materials, tools, equipment, and supervision for electrical services
for various City buildings on an as-needed basis to assist the City of Denton with renovations, remodels,
and maintenance of existing facilities. Services provided include relocating light switches and plugs,
replacing ballasts for fluorescent lights, as well as repairs to electrical panels and breakers. Based on a
historical spend and future projections the recommended NTE of this contract is $500,000 for the five (5)
year contract.
Request for Proposals was sent to 608 prospective suppliers, including 49 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received, references were checked, and proposals
were evaluated based upon published criteria compliance with specifications, probable performance, and
price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation, C&G
Electric, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 910-82; 928-38; 936-37; 968-48
Notifications sent for Solicitation sent in Ion Wave: 608
Number of Suppliers that viewed Solicitation in Ion Wave: 35
HUB-Historically Underutilized Business Invitations sent out: 58
SBE-Small Business Enterprise Invitations sent out: 241
Responses from Solicitation: 5
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 14, 2020, Council Approved IFB 7230 for electrical services to CMS Mechanical Services,
Inc., (Ordinance 20-103) in the not-to-exceed amount of $450,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On December 21, 2020, Purchasing, in conjunction with Facilities and Legal, issued a Notice of Contract
Termination. Prior to this notice of termination, the City of Denton sent CMS Mechanical Services, Inc. a
Notice of Suspension of Work on December 2, 2020, for multiple breaches of the Contract. Under the
City’s general terms and conditions, a default occurs when the Contractor “fails to fully, timely and
faithfully perform any of its material obligations under the Contract.”
RECOMMENDATION
Award a contract with C&G Electric, Inc., for electrical services for all labor, materials, tools, equipment,
and supervision for various City buildings and to assist with renovations, remodels, and maintenance of
existing facilities, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $500,000.
PRINCIPAL PLACE OF BUSINESS
C&G Electric, Inc.
Krum, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with the option to extend the contract for four (4) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded through the using department’s operating budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7173.
Legal point of contact: Marcella Lunn at 940-349-8333.