Exhibit 1 - Agenda Information Sheet - Change Order 4City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: June 22, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 4 to the contract between the City of Denton and Pavecon
Public Works LP, to provide construction services for the Bonnie Brae Phase 2 Project; providing for the
expenditure of funds therefor; and providing an effective date (File 7118 – Change Order No. 4 in the not-
to-exceed amount of $369,455.29 for a total contract award aggregated to $12,449,958.25).
INFORMATION/BACKGROUND
The South Bonnie Brae Street Phase 2/Vintage Boulevard Project consists of the construction of a four-lane
divided concrete roadway including a storm drain system, 5' sidewalks, and a 10' mixed-use trail. The
project also includes the installation of traffic signals at US-377 and Bonnie Brae on Vintage Boulevard.
On November 19, 2019, the City Council approved the original construction contract with Pavecon Public
Works, LP to complete the South Bonnie Brae Street Phase 2/Vintage Blvd Project. Following original
contract approval, Change Orders 1-3 were approved to address necessary unforeseen revisions in paving
to comply with Texas Department of Transportation (TxDOT) standards for connection at US-377,
additional drainage and paving work in coordination with the North-South Water Main Phase 2 Project,
changes in street lighting material to be provided by Denton Municipal Electric, and additional paving
quantities to permanently connect the roadway surface to the Bonnie Brae Phase 1 Project (which extends
from north of Vintage to Roselawn).
Outside of the scope of the existing Bonnie Brae Phase 2/Vintage Boulevard Project, staff has identified
concrete panel repair work needed on Vintage Boulevard and the need to install retaining walls that will
prevent the relocation of Denton Municipal Electric poles along Bonnie Brae. Completing this unforeseen
work with the current contractor presented a 20% cost savings opportunity for the City. The current contract
with Pavecon Public Works, LP officially expired on June 15, 2021, and work within the existing scope of
the project is approaching substantial completion. Given the status of the project, Pavecon Public Works,
LP has imminent plans to demobilize their existing concrete batch plant at the project site. The proposed
Change Order 4 would add 70 calendar days to the contract to address weather delays and add contract time
so that Pavecon Public Works, LP can complete panel repair on Vintage and construct the concrete retaining
walls.
Since Pavecon Public Works, LP is currently mobilized with a batch plant on site, their cost to perform
concrete work needed on Vintage and for the retaining walls is much less expensive than it would be for
the City to contract separately to have the work performed.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On November 19, 2019, City Council approved a contract with Pavecon Public Works, LP, in the not-to-
exceed amount of $11,638,323.40 (Ordinance 19-2728).
On June 23, 2020, City Council approved Change Order 1 with Pavecon Public Works, LP, in the not-to-
exceed amount of $393,931.40 (Ordinance 20-1163).
On February 26, 2021, Purchasing approved Change Order 2 with Pavecon Public Works, LP, in the not-
to-exceed amount of $48,248.16.
On March 31, 2021, Purchasing approved Change Order 3 with Pavecon Public Works, LP, adding 76 days
to the contract time for the additional scope and weather delays.
RECOMMENDATION
Award Change Order No. 4 with Pavecon Public Works, LP, for construction services for Bonnie Brae
Phase 2 Project, in the not-to-exceed amount of $369,455.29, for a total amended contract amount of
$12,449,958.25.
PRINCIPAL PLACE OF BUSINESS
Pavecon Public Works, LP
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by August 2021.
FISCAL INFORMATION
These services will be funded from Government Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Change Order 1
Exhibit 4: Change Order 2
Exhibit 5: Change Order 3
Exhibit 6: Ordinance and Change Order 4
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Seth Garcia, 940-349-8938.
Legal point of contact: Marcella Lunn at 940-349-8333.