Exhibit 1 - Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 20, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and Kirkpatrick Architecture Studio, amending the contract approved by City Council on April 18,
2017, in the not-to-exceed amount of $652,200.00; amended by Amendments 1 and 2 approved by
Purchasing; said second amendment to provide additional materials testing, management, and HVAC
system balancing for Fire Station 3; providing for the expenditure of funds therefor; and providing an
effective date (File 6318 – providing for an additional second amendment expenditure amount not-to-
exceed $13,664.40 with the total contract amount not-to-exceed $715,654.63).
INFORMATION/BACKGROUND
On April 18, 2017, City Council approved a contract for $652,200 for professional architectural design
services for the design of Fire Station #3.
On May 28, 2018, Facilities Management received a small dollar proposal from Kirkpatrick Architecture
Studio for additional materials testing and management, which was processed via purchase order for
$11,017.90 without a formal amendment. Changes to the contract under $50,000 are within Purchasing’s
authority, and as of 2019, all changes to a contract regarding additional work, quantities, or price require a
formal amendment.
The first formal amendment’s purpose was to address the need for testing, adjusting, and balancing services
for the HVAC system and provide materials testing and observation services for Fire Station #3 in the
amount of $38,772.33.
This second amendment will address additional testing, adjusting, and balancing needs for the HVAC
system as well as additional materials testing, and management required to complete services in the amount
of $13,664.40.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 18, 2017, City Council approved a contract with Kirkpatrick Architecture Studio, in the not-to-
exceed amount of $652,200 (Ordinance 17-126).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On July 14, 2020, Purchasing approved Amendment 1 with Kirkpatrick Architecture Studio, to address the
need for testing, adjusting, and balancing services for the HVAC system and provide materials testing and
observation services for Fire Station #3, in the not-to-exceed amount of $38,772.33.
RECOMMENDATION
Award Amendment No. 2 with Kirkpatrick Architecture Studio, additional materials testing, management,
and HVAC system balancing for Fire Station 3, in the not-to-exceed amount of $13,664.40, for a total
amended contract amount of $715,654.63.
PRINCIPAL PLACE OF BUSINESS
Kirkpatrick Architecture Studio
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within two (2) months.
FISCAL INFORMATION
These services will be funded from General Obligation Bond and Government Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Amendment 1
Exhibit 4: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.