Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 20, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Fulton Supply and Recycling,
Inc., for the sale of scrap electrical wire, metals, white goods, electric meters, and water meters for various
City departments; providing for the expenditure of funds therefor; and providing an effective date (RFP
7555 – awarded to Fulton Supply and Recycling, Inc, for one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year term). The Public Utilities Board recommends approval (5
- 0).
INFORMATION/BACKGROUND
This contract is for the sale of the City’s scrap electrical wire, metals, white goods (certain appliances),
electric meters, and water meters. The City’s Procurement Policy defines scrap as personal property that no
longer functions, is unserviceable, and has no market value, except for the basic material content, which can be
recycled through appropriate means. Scrap may be disposed of through the sealed bid process. The pricing of
each recyclable, which will be paid by the Contractor, shall be based upon the percentage of the American
Metal Market (A.M.M.) prevailing market price on the day of pickup. The contractor will provide bins for
the collection of the recyclables at the Pole Yard, Service Center, Solid Waste Landfill, and other City
facilities on an as-needed basis. Revenue generated from the sale of recyclables will be deposited back into
the fund that incurred the original expense. Since October 2019 the City has received $55,920.44 from the
sale of scrap metal.
Request for Proposals was sent to 232 prospective suppliers, including 14 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Fulton Supply and Recycling, Inc was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 926 - Environmental and Ecological
Services
Notifications sent for Solicitation sent in IonWave: 232
Number of Suppliers that viewed Solicitation in IonWave: 7
HUB-Historically Underutilized Business Invitations sent out: 22
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SBE-Small Business Enterprise Invitations sent out: 96
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 12, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Fulton Supply and Recycling, Inc, for the sale of scrap electrical wire, metals, white
goods, electric meters, and water meters for various City departments, in a one (1) year, with the option for
four (4) additional one (1) year extensions, in the total five (5) year term.
SUSTAINABILITY MEASURES
Material Resource Management - Reduce solid waste generation and divert waste away from landfill
disposal through increased recycling and reuse options. The quantity of material recycled (tons) will be
tracked and reported quarterly. The diversion of scrap metal will extend Landfill life, provide material for
recycled-content products, and/or reuse of the materials.
PRINCIPAL PLACE OF BUSINESS
Fulton Supply and Recycling, Inc
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
There is no expense related to this contract. Revenue generated from the sale of recyclables will be reviewed
by the Procurement and Compliance Department and deposited back into the fund that incurred the original
expense.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7100.
Legal point of contact: Marcella Lunn at 940-349-8333.