Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 20, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Plante & Moran, PLLC for
Software Inventory Audit Services for the Technology Services Department; providing for the expenditure
of funds therefor; and providing an effective date (RFP 7566 – awarded to Plante & Moran, PLLC, in the
not-to-exceed amount of $70,000.00).
INFORMATION/BACKGROUND
The purpose of the solicitation was to obtain proposals for Information Technology (IT) services to conduct
a City-wide audit of all software used by the organization and to collect detailed information about the
software. The data collected will then be used to develop recommendations for a variety of business
decisions including identifying duplicative software types in use within the City.
The supplier of these services will assist City decision-makers with recommendations regarding the usage,
license negotiation, cost, allocation/re-allocation, and technical architecture. The supplier will also assist
the City to create policies around software purchases and their use.
The base proposal amount for this item is $60,630, with the sole option of the City, there will be a
contingency of $9,370 for a total contract of $70,000.
Expense Category Hours Estimated Total
Project Management 30 $7,050
Application of Inventory System 228 $53,580
Subtotal 258 $60,630
Contingency $9,370
Total $70,000
Requests for Proposals was sent to 618 prospective suppliers, including 24 Denton firms, of this item. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. One (1) proposal was received and evaluated based upon
published criteria including compliance with project schedule, specifications, probable performance, and
price. Based upon this evaluation, Plante & Moran, PLLC was determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 918 - (Service Only) - Consulting
Services
Notifications sent for Solicitation sent in IonWave: 618
Number of Suppliers that viewed Solicitation in IonWave: 15
HUB-Historically Underutilized Business Invitations sent out: 54
SBE-Small Business Enterprise Invitations sent out: 188
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Plante & Moran, PLLC, for Software Inventory Audit Services for the Technology
Services Department, in a not-to-exceed amount of $70,000.
PRINCIPAL PLACE OF BUSINESS
Plante & Moran, PLLC
Southfield, MI
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by October 31, 2021.
FISCAL INFORMATION
These services will be funded from Technology Services Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: PLLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Drew Allen, 940-349-8067.
Legal point of contact: Marcella Lunn at 940-349-8333.