Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 20, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Techline, Inc., for the supply of
Gang Operated Air Break (GOAB) Switches for Denton Municipal Electric to be stocked in the City of
Denton Warehouse; providing for the expenditure of funds therefor; and providing an effective date (RFP
7694 – awarded to Techline, Inc., for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $458,455.00).
INFORMATION/BACKGROUND
Denton Municipal Electric utilizes Gang Operated Air Break (GOAB) switches as an essential part of the
electric distribution system which allows isolation and reconfiguring of circuits. DME uses this product to
construct, operate, and maintain overhead three-phase electric facilities and provide electric service to new
overhead and underground customers. As these commodities are “common stock items” in the Warehouse
working capital inventory under the City of Denton General Government, they are not reviewed by the
Public Utilities Board. The Warehouse orders goods in coordination with DME for specific projects under
construction. The items are temporarily stored in the Warehouse until they are needed on the job site and
then transferred to DME through an inventory management system. The items are ordered as needed, taking
into account the contracted lead time and the need-by-date by the using department. The need-by-date is
established by ensuring that citizen, customer, and developer timelines all form the basis of when the
construction work must be complete by with an operational City of Denton service; furthermore, it factors
in City of Denton construction crew schedules and construction sequencing with job site contractors. Based
on a historical spend and future projections the recommended NTE of this contract is $458,455.00 for the
potential five (5) year contract.
Request for Proposals was sent to 275 prospective suppliers, including nine (9) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including price, delivery, probable performance, and price.
Best and Final Offers (BAFO) were requested from all firms. Based upon this evaluation, Techline, Inc.
was ranked the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 275
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 28
SBE-Small Business Enterprise Invitations sent out: 115
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Techline, Inc., for the supply of Gang Operated Air Break (GOAB) Switches for
Denton Municipal Electric to be stocked in the City of Denton Warehouse, in a three (3) year, with the
option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$458,455.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The products will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.