Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 20, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to utilize a contract with Holiday Autogroup, through the
Tarrant County Purchasing Network Contract #2020-175, for two (2) new replacement Ford Police
Interceptors for the Police Department; providing for the expenditure of funds therefor; and providing an
effective date (File 7699 – awarded to Holiday Autogroup, in the not-to-exceed amount of $115,200.10).
INFORMATION/BACKGROUND
The acquisition of (2) new replacement police interceptor vehicles is the result of the coordinated efforts of
Fleet Services and the Police Department to ensure vehicles and equipment are acquired and replaced in a
timely manner. This ensures the safe and efficient response capability of the Denton Police Department.
The City of Denton Police Department has standardized the fleet of pursuit vehicles to the Chevrolet Tahoe
through a current contract with local vendor James Wood. General Motors halted production of Tahoes
early in 2021 due to supply issues associated with COVID 19. The supply interruption has postponed
vehicle orders through GM as well as several other manufacturers. The new Police Interceptor Vehicles
will replace 2013 model Caprice sedans in the Traffic Division which exceed replacement criteria, are no
longer in production, and have limited availability replacement parts. The Ford Police Interceptor provides
the best performance for the Traffic Division’s vehicle application.
Quotes were requested from two (2) local vendors and compared to 2020 pricing on PPV Tahoes. Holiday
Autogroup provided the lowest turnkey quote to include emergency lighting and necessary equipment
installed by Defender Supply.
Pricing obtained through the Tarrant County Contract has been competitively bid and meets the statutory
requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 16, 1998, Council approved the interlocal agreement with Tarrant County (Ordinance 1998-175).
RECOMMENDATION
Award a contract with Holiday Autogroup, for two (2) new replacement Ford Police Interceptors for the
Police Department, in the not-to-exceed amount of $115,200.10.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Holiday Autogroup
Whitesboro, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 180 days after receipt of order.
FISCAL INFORMATION
This purchase will be funded from Certificates of Obligation Funds dedicated to vehicle replacements.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Price Comparison
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.