Exhibit 1 - Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 20, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for the
approval of a pre-qualified professional services list of special inspection, geotechnical engineering
services, and materials testing including soil & aggregate, concrete, masonry, steel, and asphalt materials
related to vertical construction projects for the Facilities Management Department; and providing an
effective date (RFQ 7703 – for three (3) years, with the option for two (2) additional one (1) year extensions,
in the total five (5) year term).
INFORMATION/BACKGROUND
The purpose of this list is to prequalify multiple firms to complete materials testing, special inspection, and
geotechnical engineering services for vertical construction projects managed by Facilities Management.
This list of pre-qualified firms will be accessed when the need arises to complete materials testing, special
inspection, & geotechnical engineering services. Any qualified professional firm that submitted under this
RFQ is eligible to receive contracts for professional services that would go through the normal negotiation
and Council award process. It is intended that this method of qualifying professional and engineering
services required to deliver current and future projects delivery will be repeated every five (5) years. A
ranking of the pre-qualified vendors in the project category will be performed for every project using the
list. The City will then negotiate scope and price with the highest-ranked firm. If the City and the firm
cannot agree on the overall amount, the City moves on to the next firm to gain the best possible contract for
the City and the project. Contracts over $50,000 will require Council approval.
Request for Qualifications (RFQ) for inspection, geotechnical, and materials testing was sent to 1,077
prospective firms, including 66 Denton firms, for these services. In addition, the RFQ was placed on the
Materials Management website for prospective respondents to download and advertised in the local
newspaper. Sixteen (16) statements of qualifications (SOQ) were received. The SOQs were evaluated based
on published criteria. All firms scoring 80 or higher in a given category were placed on the pre-qualified
list for that respective category. The evaluation team is recommending the approval of the list with 11 firms.
NIGP Code Used for Solicitation: 911-35, 912-38, 925-51, 926-45
Notifications sent for Solicitation sent in IonWave: 1,077
Number of Suppliers that viewed Solicitation in IonWave: 40
HUB-Historically Underutilized Business Invitations sent out: 113
SBE-Small Business Enterprise Invitations sent out: 40
Responses from Solicitation: 16
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Recommend approval of a pre-qualified professional services list of special inspection, geotechnical
engineering services, and materials testing including soil & aggregate, concrete, masonry, steel, and asphalt
materials related to vertical construction projects for the Facilities Management Department.
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year term, with the option for two (2) additional one (1) year extensions, in the total five
(5) year term.
FISCAL INFORMATION
Individual contracts will be negotiated with each firm per project.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.