Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 27, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Groggy Dog Sportswear &
Graphic Design, LLC for athletic shirts and jerseys for the Parks and Recreation Department; providing for
the expenditure of funds therefor; and providing an effective date (RFP 7602 – awarded to Groggy Dog
Sportswear & Graphic Design, LLC, for one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $120,000.00).
INFORMATION/BACKGROUND
The Parks and Recreation Department (PARD) offers various athletic events, tournaments, and programs
for youth & adult sports which require unique shirts, jerseys, and other wearable items as a part of program
deliverables. It is industry standard to provide such items for these programs, and the item cost is built into
the program fee for all registered individuals. These shirts and jerseys require custom graphic design that is
unique each season or event. Historically, PARD has spent an average of $20,000 in athletic shirts and
jerseys from FY 16-17 to 18-19. The total cost for this contract is considering new programs and cost
increase in production and items.
This Request for Proposals (RFP) is for the supply, printing, graphic design service, and delivery of shirts
and jerseys for athletics leagues and special event deliverables for recreation program participants.
The contract bid was divided into two (2) sections. Vendors were offered the opportunity to submit a
competitive bid on any individual section or both sections. Section A referenced needs for the Award and
Souvenir Shirts. Section B referenced needs for Youth Sports Jerseys.
Request for Proposals was sent to 152 prospective suppliers. In addition, specifications were placed on the
Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Fourteen (14) proposals were received, references were checked, and proposals were evaluated
based upon published criteria including price, delivery, compliance with specifications, probable
Project Description Estimated 5-Year Expenditure
Budgeted Cost for Athletic Shirts & Jerseys – Year 1 $ 30,000
Budgeted Cost for Athletic Shirts & Jerseys – Year 2 $ 30,000
Budgeted Cost for Athletic Shirts & Jerseys – Year 3 $ 30,000
Total: $120,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
performance, and schedule. Best and Final Offers (BAFO) were requested from the top firm. Based upon
this evaluation, Groggy Dog Sportswear & Graphic Design, LLC was ranked the highest and determined
to be the best value for the City.
NIGP Code Used for Solicitation: 200 - Clothing: Athletic, Casual, Dress,
Uniform, Weather, and Work Related
Notifications sent for Solicitation sent in IonWave: 152
Number of Suppliers that viewed Solicitation in IonWave: 38
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 76
Responses from Solicitation: 14
RECOMMENDATION
Award a contract with Groggy Dog Sportswear & Graphic Design, LLC, for athletic shirts and jerseys for
the Parks and Recreation Department, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $120,000.
PRINCIPAL PLACE OF BUSINESS
Groggy Dog Sportswear & Graphic Design, LLC
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from Parks and Recreation Operating Funds. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Escoto, 940-349-8523.
Legal point of contact: Marcella Lunn at 940-349-8333.