Exhibit 1 - Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 27, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with DLT Solutions, LLC, through
the Department of Information Resources (DIR) Cooperative Purchasing Network Contract No. DIR-TSO-
4236, for AutoCAD AEC Collection Software system subscription, maintenance, and purchase of licenses
for the Technology Services Department; providing for the expenditure of funds therefor; and providing an
effective date (File 7630 – awarded to DLT Solutions, LLC, in the four (4) year not-to-exceed amount of
$228,873.00).
INFORMATION/BACKGROUND
The City of Denton uses the AutoCAD Architecture, Engineering, and Construction Collection Software
system to allow designers, architects, engineers, and construction professionals to create precise 2D and 3D
drawings. This provides the following benefits: design and building of roadways, water, and wastewater
systems, electrical wiring systems; creation of high-quality cloud collaboration with design team; high-
performance building and infrastructure designs with conceptual and detailed design tools; optimization of
projects with integrated analysis; generative design visualization and simulation tools; and predictability in
the field with tools that maximize constructability and project coordination.
The departments using the AutoCAD Software include Facilities, Engineering, Real Estate, Development
Services, Solid Waste, Parks, and Denton Municipal Electric Engineering. The AutoCAD software has been
used since 2007. On July 18, 2018, Contract# DIR-TSO-3400 was awarded to DLT Solutions, LLC, a three
(3) year not-to-exceed amount of $115,540.71. On June 22, 2020, Contract 5678 was amended for the first
time between the City of Denton, Texas, and DLT Solutions, LLC (“Contractor”). The City deemed it
necessary to further expand the services provided with additional licenses and Building Information
Modeling services (BIM). The terms of the Agreement provide an additional not-to-exceed amount of
$28,885 and an aggregate not-to-exceed of $144,425.71.
The City of Denton would like to continue to utilize the AutoCAD Software system for another four (4)
years to capture the full lifecycle of the product. It is essential for the City of Denton to keep current
subscription and maintenance with the software vendor to ensure legal licensing of the software, but the
availability of upgrades, software fixes, access knowledge, and support resources. The Technology Services
department could not identify any local vendors that provide software maintenance for this application.
Therefore, procuring this maintenance from the above vendor is the best value for the City of Denton.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The budgeted amount for these items is $228,873 and the not-to-exceed amount includes three (3) years of
subscription renewals with a 15% contingency added for growth of more license subscriptions.
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network
has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with DLT Solutions, LLC, for AutoCAD AEC Collection Software system subscription,
maintenance, and purchase of licenses for the Technology Services Department, in a four (4) year not-to-
exceed amount of $228,873.
PRINCIPAL PLACE OF BUSINESS
DLT Solutions, LLC
Herndon, VA
ESTIMATED SCHEDULE OF PROJECT
This is a four (4) year contract. This DIR contract expires on October 18, 2025.
Year 1
7/1/21 - 6/30/22
Year 2
7/1/22 - 6/30/23
Year 3
7/1/23 - 6/30/24
Year 4
7/1/24 - 6/30/25
TS GIS AutoCAD - including specialized toolsets AD
Government Single-user ELD Annual Subscription
Switched From M2S Multi-User 2:1 Trade-In 30 count (Quote
4911812)
9,710 9,710 9,710 9,710
TS GIS Architecture Engineering & Construction Collection
Government Single-user Annual Subscription
Renewal Switched From Maintenance 8 count (Quote 4911812)
12,398 12,398 12,398 12,398
TS GIS AutoCAD - including specialized toolsets Government
Single-user Annual Subscription Renewal 4 count (Quote
4911812)
6,086 6,086 6,086 6,086
TS GIS BIM Collaborate - 10 Subscription CLOUD
Government New Single-user 10 Pack Annual Subscription
(Quote 4911812)
5,830 5,830 5,830 5,830
Repro Products Training - BIM Collaborate Pro Training (Quote
4911812) - - -
TS DME AutoCAD Design &Map (Quote 4932557)$33,657
= $11,219 per year / 3 years = $11,219 per year paid 11,219 11,219 11,219
Subtotal 34,024 45,243 45,243 45,243
15% Contingency 5,104 6,786 6,786 6,786
Total 39,128 63,248 63,248 63,248
Grand Total: 228,873
FISCAL INFORMATION
These services will be funded from Technology Services Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: LLC Members
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.