Exhibit 1 - Agenda Information Sheet - CO 3City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement and Compliance
ACM: David Gaines
DATE: July 27, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 3 to the contract between the City of Denton and MSB
Constructors, Inc., to provide additional services for the Development Services Center Parking Lot
Improvements Project; providing for the expenditure of funds therefor; and providing an effective date (File
7452 – Change Order No. 3 in the not-to-exceed amount of $45,395.74, for a total contract award aggregated
to $1,038,225.83).
INFORMATION/BACKGROUND
The Denton Development Services Parking Lot Improvements Project consists of parking lot removal and
reconstruction at the new Development Services Center, located at 401 N. Elm in downtown Denton. This
project will also include drainage improvements, pavement markings, irrigation, and landscaping.
The Denton Development Services Parking Lot Improvements Project was originally intended to be
included as part of the building renovation project, but due to the scope and cost of the parking lot, the
decision was made to remove it from the original project scope and bid it out as a separate project. The
original project of $944,964.30 for the Denton Development Services Parking Lot Improvements Project
consisted of a $372,300 total base bid; $527,666 Alternates A, B, D, E; and a $44,998.30 contingency.
During site excavation, unforeseen buried structures were found. These structures had to be removed in
order to treat subgrade and install electrical and irrigation lines, which lead to the first contract change
order. The second change order was the result of discovering an unsuitable subgrade during site excavation.
This material had to be removed and suitable material brought in, resulting in additional expenses in asphalt
and concrete removal.
This third change order is the result of City-requested scope changes including the demolition and
replacement of a stairwell, revisions to the electrical plan to power the parking lot lighting directly from the
building, and additional minor changes such as modifications to pavement marking and additional asphalt
quantities.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 10, 2020, City Council approved a contract with MSB Constructors, Inc., in the not-to-exceed
amount of $944,964.30 (Ordinance 20-2223).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On March 8, 2021, Purchasing approved Change Order 1 with MSB Constructors, Inc., in the not-to-exceed
amount of $32,756.49 using contingency funds.
On May 6, 2021, Purchasing approved Change Order 2 with MSB Constructors, Inc., in the not-to-exceed
amount of $12,241.81 using contingency funds and $47,865.79 in additional funding.
RECOMMENDATION
Award Change Order No. 3 with MSB Constructors, Inc., to provide additional services for the
Development Services Center Parking Lot Improvements Project, in a not-to-exceed amount of $45,395.74
for a total amended contract amount of $1,038,225.83.
PRINCIPAL PLACE OF BUSINESS
MSB Constructors, Inc.
Boyd, TX
ESTIMATED SCHEDULE OF PROJECT
The project is estimated to be completed within 235 calendar days from Notice to Proceed. The contract
end date is July 30, 2021.
FISCAL INFORMATION
This project will be funded from City of Denton Facilities Certificate of Obligation funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Change Order 1
Exhibit 4: Change Order 2
Exhibit 5: Ordinance and Change Order 3
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain at 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.