Exhibit 1 - Agenda Information Sheet Amendment 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 3, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and Kimley-Horn and Associates, Inc., amending the contract approved by City Council on January
14, 2020, in the not-to-exceed amount of $922,800.00; amended by Amendment 1 approved by City
Council; said second amendment to provide utility conflict analysis, surveying, easement acquisition,
design, bidding, and construction administration services in support of the State reimbursable relocation of
water and wastewater utilities within the Interstate Highway 35E Right-of-Way; providing for the
expenditure of funds therefor; and providing an effective date (File 6590-084 – providing for an additional
second amendment expenditure amount not-to-exceed $217,500.00, with the total contract amount not-to-
exceed $1,305,300.00). The Public Utilities Board recommends approval (7 - 0).
INFORMATION/BACKGROUND
The Texas Department of Transportation (TxDOT) has provided the City of Denton with a Notice of
Proposed Construction for Interstate Highway 35E (IH35E) between Loop 288 and Pockrus Page Road.
Therefore, all qualifying professional services, easements, and construction costs are reimbursable by the
State.
TxDOT is in the process of acquiring right-of-way (ROW) for the I-35E widening project and is scheduled
to wrap up this phase by December 2021. The TxDOT project anticipates that it will require approximately
18 months for all utilities along this segment of I-35E to be relocated. As such, the anticipated let (bid) date
for construction is June 2022. TxDOT requests that all City infrastructure is relocated out of the proposed
ROW prior to this date. Currently, the City’s relocation is expected to be completed by the end of December
2022 and the total cost of the utility relocation project is approximately $10,800,000. Recently TxDOT
notified the City of Denton of a redesigned portion of the roadway project that necessitates an additional
waterline location. This additional relocation effort is expected to increase the water line relocation project
by $1,719,148 with anticipating $1,654,078 of this effort will be reimbursable.
Based on the qualifications, knowledge, and experience in designing projects of similar type and magnitude,
staff selected Kimley-Horn and Associates, Inc. from a list of qualified consultants to perform this work.
The original scope of services included preparing design, ROW support services, and construction support
services with a total contract amount of $922,800. Subsequently, the contract was amended on January 12,
2021 (Ordinance 21-0109) for an additional $165,000 bringing the contract to a total not-to-exceed amount
of $1,087,800.00.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
When the original scope was developed for the design contract, it was anticipated that ROW services for
approximately 25 parcels would be required, with the second amendment adding an additional ten (10)
parcels. Following the TxDOT notification to the City of Denton of their redesign of the project, an additional
eight (8) parcels will be added, including the replacement of an additional 1,691 linear feet of water line. The
proposed amendment to the existing contract will allow Kimley-Horn and Associates, Inc. to provide
property negotiation services, title closing services, and appraisal services for ten (10) additional parcels.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018, and
June 5, 2018 (Ordinance 2018-331).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
On January 14, 2020, City Council approved a contract with Kimley-Horn and Associates, Inc., in the not-
to-exceed amount of $922,800 (Ordinance 20-040).
On January 12, 2021, City Council approved a first amendment with Kimley-Horn and Associates, Inc., in
the not-to-exceed amount of $165,000 (Ordinance 21-019).
On July 26, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Amendment No. 2 with Kimley-Horn and Associates, Inc., to provide utility conflict analysis,
surveying, easement acquisition, design, bidding, and construction administration services in support of the
State reimbursable relocation of water and wastewater utilities within the Interstate Highway 35E Right-of-
Way, in a not-to-exceed amount $217,500, for a total amended contract amount of $1,305,300.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by December 2022.
FISCAL INFORMATION
These services will be funded from Water Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Exhibit 4: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Campbell, 940-349-7181.
Legal point of contact: Marcella Lunn at 940-349-8333.