Exhibit 1 - Agenda Information Sheet.docxCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: August 21, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
accepting competitive bids and awarding a contract for the supply of electric utility tape for the City of
Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date
(IFB 6768- awarded to Techline, Inc. for one (1) year, with the option for two (2) additional one (1) year
extensions, in a total not-to-exceed amount of $75,000 for all years).
INFORMATION/ BACKGROUND
This Invitation for Bid (IFB) is to supply electric utility tape to the Distribution Center primarily for Denton
Municipal Electric (DME) use; however, smaller tape quantities are also utilized by other City of Denton
Departments. This IFB consists of twelve different line items needed for various uses and applications. A
large majority of taped electrical connections used on the electric utility system are located outdoors;
therefore, a quality electrical tape is specified which is able to withstand extreme heat and cold, while
retaining its elasticity, corrosion resistance, and moisture-tight tacky adhesive which is needed for proper
function of the electrical and mechanical tape purposes.
The most commonly used line items are line items 3 and 4, which provide both a 3/4inch wide and a 2inch
wide Super 88 Tape (see image below). These commonly used electrical tapes provide separation or
dielectric insulation for an energized conductor and prevent it from touching another energized cable or a
grounded surface. The Red, White and Blue colored dielectric tapes are used by DME to mark and
differentiate various phase conductors needed for proper clockwise or counter clockwise rotation of electric
three-phase motors. The Brown, Orange, Yellow, and Green tapes are common colors for marking low
voltage secondary cables.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Invitation for bids were sent to 96 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Five (5) bids meeting specification were received (Exhibit 2). The lowest bid was received by
Techline, Inc.
RECOMMENDATION
Award a contract with Techline, Inc., for the supply of electric utility tape for the City of Denton
Distribution Center, in a one (1) year contract with options to extend the contract for two (2) additional one
(1) year periods and a not-to-exceed amount of $75,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, Texas
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the Distribution Center Working Capital account and charged back to the
using department.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 2.3 Promote superior utility services and City facilities
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Contract
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Cassandra Ogden at 940-349-7195.