7391 - Amendment 1 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: DBD042E0-F0BC-4DC4-9620-457BE33784D4
Crystal Westbrook
SUPPLY OF UNDERGROUND DISTRIBUTION CABLES
7391
SEPTEMBER 15, 2024
RFP
Procurement & Compliance
215 E. McKinney St., Denton, TX 76201 (940) 349-7100
OUR CORE VALUES
Integrity Fiscal Responsibility Transparency Outstanding Customer Service
July 19, 2021
Mr. Nathan Chan
Techline, Inc.
9609 Beck Circle
Austin, TX 78758
Ref: RFP—7391 Supply of Underground Distribution Cables (First Amendment)
Mr. Chan:
The City of Denton (COD) has created a price adjustment calculator (Exhibit 1) that is to be used on all items
on contract 7391 with your firm. The terms of the use on the price adjustment calculator and formula is as
follows:
“The City of Denton will implement an escalation/de-escalation metals price adjustment at time of
order acceptance by the manufacturer using the prior month’s metal average. The escalation/de-
escalation will be based upon the following metal bases:
Aluminum Base = LME with Midwest Adder
Copper Base = COMEX
The metal bases shown below were taken from June 2021 and will be used as the reference metal
basis for the proposal evaluation and award:
AL base at $136.972 per CWT
CU base at $444.586 per CWT
The price of each product will be increased or decreased based upon the following metals adjustment
formulas:
AL Conductor or Cable priced per CWT:
Unit price adjustment = (%Aluminum content) x (Amount of increase or decrease of the Aluminum
Metal Base / CWT)
CU Conductor or Cable priced per CWT:
Unit price adjustment = (% of Copper Content) x (Amount of increase or decrease of the Copper
Metal Base / CWT)
Should the change exceed or decrease a minimum threshold value of +/-1%, then the stated eligible
prices shall be adjusted in accordance with the unit price change adjustment derived from the above
formulas. It is the Vendor’s or the City’s responsibility to request a price adjustment at the time of
each order in writing. If no request is made prior to order acceptance by the manufacturer, then it
will be assumed that the original proposed price will be in effect. The vendor must submit or make
available the manufacturer’s pricing sheet used to calculate the proposal which includes the percent
of each type of metal in all products, to participate in the escalation/de-escalation clause. Should any
manufacturer utilize their own proprietary or alternate metals index, any unit price adjustments
DocuSign Envelope ID: DBD042E0-F0BC-4DC4-9620-457BE33784D4
Procurement & Compliance
215 E. McKinney St., Denton, TX 76201 (940) 349-7100
OUR CORE VALUES
Integrity Fiscal Responsibility Transparency Outstanding Customer Service
requested will be verified by the City of Denton and if found valid then the adjustments will be pro-
rated against the LME and COMEX metal bases described above.
The City has created a Price Adjustment Calculator spreadsheet based upon pricing and metal
content. This spreadsheet will be used to determine cable pricing each month. The spreadsheet,
is included as Exhibit 1 to RFP 7391.
The City will consider alternate third party indices if the proposer submits the alternate with
the proposal. The alternate index will be reviewed and considered in the evaluation.
The City of Denton reserves the right to accept, reject, or negotiate the proposed price changes.”
All terms and conditions of the contract shall apply. If your firm is in agreement, please sign and return this
letter to my attention. We look forward to future business with your firm.
Regards,
___________________________ ___________________________
Crystal Westbrook Nathan Chan
City of Denton, Senior Buyer Techline, Inc.
DocuSign Envelope ID: DBD042E0-F0BC-4DC4-9620-457BE33784D4
RFP 7391 - Underground Cable (TECHLINE, INC.)PRICE ADJUSTMENT CALCULATOR Jun-21 CU Close CU closeALAL BID BASE/CWT 136.972$ CU BID BASE/CWT 444.586$ NEW AL PRICE/CWTNEW CU PRICE/CWTAL METAL DIFFERENCE (136.972)$ CU METAL DIFFERENCE (444.586)$ Item DescriptionOriginal Bid priceTotal WeightAL #s/1000'% ALCU #'s/1000'% CUAmt Change in AL Base/CWTAmt Change in CU Base/CWTAdjusted Price/ft28080110750 Primary15.100$ 3,118 0 0.00% 2,447 78.49% -$ (10.8790)$4.2210$ 28080110750 Primary - CUT TO LENGTH4.9659$ 28080100500 Primary10.600$ 2,260 0 0.00% 1,657 73.33% -$ (7.3668)$ 3.2332$ 28080100500 Primary - CUT TO LENGTH3.8038$ 280800554/0 AL 1 ph2.280$ 855 199 23.28% 104 12.18% (0.2726)$ (0.4628)$ 1.5446$ 28080010#2 AL 1 ph1.640$ 598 62 10.40% 133 22.26% (0.0852)$ (0.5922)$ 0.9626$ 28080040#2 AL 3 ph5.080$ 1,549 187 12.09% 235 15.16% (0.2564)$ (1.0443)$ 3.7793$ 28024340500 CU, 600V XLP 37 strand9.230$ 1,715 0 0.00% 1,544 90.04% -$ (6.8644)$ 2.3656$ 28035220250 CU, 600V XLP 37 strand5.100$ 913 0 0.00% 772 84.54% -$ (3.4318)$ 1.6682$ 280243004/0 CU 600V XLP 19 Strand4.140$ 769 0 0.00% 653 85.00% -$ (2.9045)$ 1.2355$ 280242802/0 CU 600 V XLP 19 strand2.860$ 502 0 0.00% 411 81.85% -$ (1.8268)$ 1.0332$ 28024260#2 CU, 600V XLP 7 strand1.550$ 256 0 0.00% 205 80.17% -$ (0.9114)$ 0.6386$ ONLY FILL IN THE NEW "AL & CU" PRICE IN YELLOWTHE REST OF THE SPREAD SHEET WILL CALCULATE FOR YOU.EXHIBIT 1DocuSign Envelope ID: DBD042E0-F0BC-4DC4-9620-457BE33784D4
Certificate Of Completion
Envelope Id: DBD042E0F0BC4DC49620457BE33784D4 Status: Completed
Subject: ***Purchasing Approval*** 7391-Amendment 1
Source Envelope:
Document Pages: 4 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
7/19/2021 9:15:27 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 7/19/2021 9:22:13 AM
Viewed: 7/19/2021 9:23:06 AM
Signed: 7/19/2021 9:25:14 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Nathan Chan
nathan.chan@techline-inc.com
Inside Sales
Techline, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 75.17.248.26
Sent: 7/19/2021 9:25:16 AM
Viewed: 7/19/2021 9:26:30 AM
Signed: 7/19/2021 9:26:44 AM
Electronic Record and Signature Disclosure:
Accepted: 7/19/2021 9:26:30 AM
ID: 76322711-f7a4-48c4-b640-1bf7578393ce
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 7/19/2021 9:26:45 AM
Viewed: 7/19/2021 9:28:36 AM
Signed: 7/19/2021 9:28:50 AM
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Dustin Rolfe
dustin.rolfe@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 7/19/2021 9:28:52 AM
Electronic Record and Signature Disclosure:
Accepted: 5/10/2021 9:51:26 AM
ID: 874f8dc3-839b-4cc5-a996-226f0237a272
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/19/2021 9:28:52 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Misty Willis
misty.willis@cityofdenton.com
Electric Project Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/19/2021 9:28:52 AM
Electronic Record and Signature Disclosure:
Accepted: 3/7/2019 2:47:10 PM
ID: b6bf9835-4239-499b-8dc7-880eafd1aa5e
Kolby Johnson
kolby.johnson@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 7/19/2021 9:28:52 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/19/2021 9:22:13 AM
Certified Delivered Security Checked 7/19/2021 9:28:36 AM
Signing Complete Security Checked 7/19/2021 9:28:50 AM
Completed Security Checked 7/19/2021 9:28:52 AM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Nathan Chan, Dustin Rolfe, Misty Willis
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