Exhibit 1 - Agenda Information Sheet - Change Order 4City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 10, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 4 to the contract between the City of Denton and Quality
Excavation LTD, for construction of the McKinney Street sidewalk segment for the Downtown Storm
Sewer Trunk Line PH I Project; providing for the expenditure of funds therefor; and providing an effective
date (IFB 7086 – Change Order No. 4 in the not-to-exceed amount of $102,451.25, for a total contract
award aggregated to $1,218,908.25).
INFORMATION/BACKGROUND
The Downtown Storm Sewer Trunk Line improvements project was created to address flooding in the
downtown Denton area. Specific areas of concern are near the intersections of the Union Pacific Railroad
and McKinney, Oak, Hickory, Mulberry and Sycamore streets. Phase I of the project consists of the
improvements from McKinney to Hickory along the UPRR ROW plus the improvements on Oak Street.
The original project total cost of $1,141,102.20 for Downtown Storm Sewer Trunk Line PH I construction
consists of: $1,086,764.00 total base bid; and a $54,388.20 contingency. Change Order #1 was a negative
change in the amount of -$4,710.00 due to the removal of split-casing intended to protect an existing
sanitary sewer and the addition of three (3) junction boxes that were missed on the bid quantity tabulation.
Change Order #2 depleted the full contingency amount of $59,048.20, plus an additional $19,121.80 to
cover changing the 5” parking lot paving to 7” thick to match the existing conditions. Also, additional
sidewalk was removed/replaced along McKinney and additional connections were required to the 6’x6’ box
to ensure that all drainage was connected. Change Order #1 was executed adding the negative amount back
into the original contingency in error resulting in an higher contingency amount for Change Order #2.
Change Order #3 was another negative change order in the amount of $43,767.00 for the reduction in
parking lot paving due to difference of survey and estimated quantities, and removal of unnecessary items
due to a change in the project plans and field conditions. Additional items included a TxDOT inlet due to
conflict with existing utilities and a change in water line lowering from 6” to 8” sanitary sewer pipe.
This is the fourth change order for this project. This change order is the result of adding a segment of the
2018 Sidewalks Improvement Project along McKinney due to overlap in both the scope and work area.
Adding the sidewalk to this project resulted in a savings of approximately $22,548.75 as compared to
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
performing the sidewalk improvements as a separate project. Having a single contractor perform the work
will also result in less congestion along McKinney Street.
PRIOR ACTION / REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 20, 2020, City Council approved a contract with Quality Excavation, LTD in the not-to-exceed
amount of $1,141,102.20 (Ordinance 20-2061).
On May 12, 2021, Purchasing approved a negative Change Order 1 with Quality Excavation, LTD, in the
not-to-exceed amount of $4,710.
On May 13, 2021, Purchasing approved a Change Order 2 with Quality Excavation, LTD, in the not-to-
exceed amount of $59,048.20 using contingency funds and $19,121.80 of additional funding.
On July 13, 2021, Purchasing approved a negative Change Order 3 with Quality Excavation, LTD, in the
not-to-exceed amount of $43,767.
RECOMMENDATION
Award Change Order No. 4 with Quality Excavation LTD, for construction of the McKinney Street
sidewalk segment for the Downtown Storm Sewer Trunk Line PH I Project, in a not-to-exceed amount of
$102,451.25, for a total amended contract amount of $1,218,908.25.
PRINCIPAL PLACE OF BUSINESS
Quality Excavation LTD
Aubrey, TX
ESTIMATED SCHEDULE OF PROJECT
The project is estimated to be completed within 318 calendar days from Notice to Proceed. The contract
end date is October 28, 2021.
FISCAL INFORMATION
These services will be funded from TIRZ Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Change Order 1
Exhibit 4: Change Order 2
Exhibit 5: Change Order 3
Exhibit 6: Ordinance and Change Order 4
Respectfully submitted:
Lori Hewell, (940)-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Kyle Pedigo at 940-349-8425.
Legal point of contact: Marcella Lunn at 940-349-8333.