Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 10, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with New Waste Concepts, Inc., for
one (1) new CAPS F Series Hydro-Mulch Machine for the Solid Waste Landfill Department; providing for
the expenditure of funds therefor; and providing an effective date (IFB 7745 - awarded to New Waste
Concepts, Inc., in the not-to-exceed amount of $164,530.00).
INFORMATION/BACKGROUND
The Solid Waste Landfill operation was authorized to use tarps as alternative daily cover (ADC) under the
Texas Commission on Environmental Quality (TCEQ) MSW permit 1590A. An amendment to this permit
was approved by the TCEQ on July 9, 2021. The amended permit, MSW 1590B, changes the current
practice regarding the use of alternative daily cover (ADC).
This request is for the authorization to purchase one (1) new CAPS F Series Hydro-Mulch Machine, for the
Solid Waste Landfill to apply ADC at the Landfill working face. This acquisition intends to satisfy the
requirements of MSW permit 1590B, ceasing the use of tarps as a method of alternative daily cover (ADC)
with specific exceptions.
TCEQ Permit 1590B specifically states the acceptability and use of New Waste Concepts (NWC) ConCover
ProGuard SB product for daily cover. The specifications of the CAPS F Series Hydro-Mulch machine were
intended to provide the Landfill with a machine with the capability to apply the authorized ConCover
ProGuard SB product per the manufacturer's recommendations as outlined in the permit. Fleet Services
recommends the purchase of the CAPS F Series Hydro-Mulch machine from NWC.
Invitation for Bids was sent to 38 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. One (1) bid was received, and references were checked to ensure the vendor can provide the
services requested in the Scope of Work. The department is awarding the contract to New Waste Concepts,
Inc.
NIGP Code Used for Solicitation: 810 - Spraying Equipment (Except
Household, Nursery Plant, And Paint)
Notifications sent for Solicitation sent in IonWave: 38
Number of Suppliers that viewed Solicitation in IonWave: 10
HUB-Historically Underutilized Business Invitations sent out: 2
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SBE-Small Business Enterprise Invitations sent out: 19
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 15, 2021, the City Council signed Ordinance Number 21-1190 referencing a settlement agreement
relating to an amendment of MSW permit number 1590A.
On August 9, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with New Waste Concepts, Inc., for the purchase of one (1) new CAPS F Series Hydro-
Mulch Machine for the Solid Waste Landfill Department, in a not-to-exceed amount of $164,530.
PRINCIPAL PLACE OF BUSINESS
New Waste Concepts, Inc.
Perrysburg, OH
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 90 days after receipt of order.
FISCAL INFORMATION
These items will be funded from Solid Waste Certificates of Obligation Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.