Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: April 3, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract for Veterinary Services for the Linda McNatt Animal
Care and Adoption Center with RSVP Services, Inc.; providing for the expenditure of funds therefore; and
providing an effective date (RFP 6624 awarded to RSVP Services, Inc. in the four (4) year not-to-exceed
amount of $1,180,000).
BACKGROUND
The Linda McNatt Animal Care and Adoption Center has been open since February 2015. The 15,000
square foot building includes a veterinary surgical suite for neutering procedures and general medical care
for animals housed in the facility. This contract provides staffing for the veterinary suite, and manages
personnel aspects of a licensed Doctor of Veterinary Medicine (DVM) and a Certified Veterinary
Technician for a specific number of hours/shifts each week at the facility. In addition, this contract also
provides unscheduled urgent care for animals coming into the facility outside of regular business hours and
during hours when the in-house DVM is not on site. The City has previously contracted with RSVP
Services, Inc. for veterinary services; with a three year contract total of $950,000. The City expended all
the funds approved for the contract and issued a solicitation for continued services.
Request for Proposals (RFP) were sent to nineteen (19) prospective respondents for the services. In
addition, the scope of work was placed on the Materials Management website for prospective respondents
to download and advertised in the local newspaper. Due to the specialized services, only one qualified
response was received. The proposal was evaluated based upon published criteria including price, schedule,
compliance with specifications, and indicators of probable performance. RSVP Services, Inc., remains the
top candidate, and the City would like to continue this partnership for serving our community through the
animal shelter programs.
RECOMMENDATION
Award to RSVP Services Inc. for the provision and management of veterinary services for the Linda McNatt
Animal Care and Adoption Center in the four (4) year not-to-exceed amount of $1,180,000.
PRINCIPAL PLACE OF BUSINESS
RSVP Services, Inc.
Denton, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The services covered in this contract will be funded from Animal Services operating account #340001.7899.
OR# 137735 has been entered to pay for services for the remainder of the current fiscal year. The approved
budget for the identified operating account this fiscal year 17-18 is $332,816.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Safe, Liveable & Family-Friendly Community
Related Goal: 4.1 Enhance public safety
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Contract
Exhibit 4: Ordinance
Respectfully submitted:
Karen Smith, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Paul O’Neill 940-349-7598.