Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 10, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and RSVP Services,
Inc., amending the contract approved by City Council on April 3, 2018, in the not-to-exceed amount of
$1,180,000.00, said first amendment to provide additional veterinary staffing services for the Animal
Services Department; providing for the expenditure of funds therefor; and providing an effective date (RFP
6624 – providing for an additional first amendment expenditure amount not-to-exceed $150,000.00, with
the total contract amount not-to-exceed $1,330,000.00).
INFORMATION/BACKGROUND
The Linda McNatt Animal Care and Adoption Center (Center) has been open since February 2015. The
15,000 square foot building includes a veterinary surgical suite for spay and neutering procedures and
general medical care for animals housed in the facility. This contract provides staffing for the veterinary
suite and manages personnel aspects of a licensed Doctor of Veterinary Medicine (DVM) and two Certified
Veterinary Technicians for a specific number of hours/shifts each week at the facility. In addition, this
contract also provides unscheduled urgent care for animals coming into the facility outside of regular
business hours and during hours when the in-house DVM is not on site.
Since 2019, the City of Denton Animal Services Department has focused on its vision of increasing the live
release rate for animals entering the Center. As a result, they have enhanced their level of medical care for
animals being housed at the Center in addition to performing an average of 120 spay & neuter surgeries. As
such, the live release rate has seen an increase from 89% to a 93% since 2019. This increase has been
attributed to several factors however, one of the main factors is the quality medical treatment that animals
are receiving from the onsite clinic. The Center has increased its shelter staffing to assist in handling the
capacity of care that is needed for each animal however, the veterinarian clinic has not seen an increase in
staffing even though their workload has been impacting by the level of care that is given to each animal.
Furthermore, due to low clinic staffing levels, the two veterinarian technicians are having to work on
average thirty (30) hours of overtime a month to help keep up with the demand.
Through this contract amendment, staff is seeking to add a veterinary technician to the contract with RSVP
Services, Inc. An additional veterinary technician will increase the bandwidth in which the veterinarian
technicians have to treat animals who are housed in the shelter and animals who are currently in our foster
care program. Moreover, it will alleviate the need for additional overtime hours from the clinic staff.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Animal Services reviewed alternatives before seeking additional funds to incorporate an additional
technician into the clinic staff. These alternatives would have declined the level of care that they provide
their animals.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 3, 2018, City Council approved a contract with RSVP Services, Inc., in the not-to-exceed amount
of $1,180,000 (Ordinance 18-497).
RECOMMENDATION
Award Amendment No. 1 with RSVP Services, Inc., for additional veterinary staffing services for the
Animal Services Department, in a not-to-exceed amount of $150,000, for a total amended contract amount
of $1,330,000.
PRINCIPAL PLACE OF BUSINESS
RSVP Services, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on April 3, 2022.
FISCAL INFORMATION
These services will be funded from Animal Services Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Contract
Exhibit 3: Ordinance and Amendment
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Randi Weinberg, 940-349-7598.
Legal point of contact: Marcella Lunn at 940-349-8333.