Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 24, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Gomez Floor Covering, Inc. dba
GFC Contracting, to provide new installations, renovations, remodels, and maintenance for flooring
services for various City of Denton departments, on behalf of Facilities Management; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7719 – awarded to Gomez Floor
Covering, Inc. dba GFC Contracting, for one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $5,000,000.00).
INFORMATION/BACKGROUND
The proposed contract is to provide new installations, renovations remodels, and maintenance for flooring
services for over 1,423,300 square feet of City-owned buildings. Flooring is evaluated annually, and
recommended replacements are presented as part of the Facilities Capital Improvement Program with the
annual budget. Additionally, small renovations are requested throughout the year to accommodate various
changes, as well as small repairs. Staff contacted all references provided for the single bidder and received
acceptable recommendations. Based on a historical spend and future projections the recommended NTE of
this contract is $5,000,000 for the potential five (5) year contract.
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
Est. Per Year $1,300,000 $1,100,000 $1,000,000 $800,000 $800,000
Request for Proposals was sent to 577 prospective suppliers, including 50 Denton firms, of this item. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. One (1) bid was received, and references were checked to
ensure the vendor can provide the services requested in the Scope of Work. The department is awarding the
contract to Gomez Floor Covering, Inc. dba GFC Contracting.
NIGP Code Used for Solicitation: 914 – (Service Only) - Construction
Services, Trade (New Construction)
Notifications sent for Solicitation sent in Ion Wave: 577
Number of Suppliers that viewed Solicitation in Ion Wave: 15
HUB-Historically Underutilized Business Invitations sent out: 51
SBE-Small Business Enterprise Invitations sent out: 217
Responses from Solicitation: 1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Gomez Floor Covering, Inc. dba GFC Contracting, to provide new installations,
renovations, remodels, and maintenance for flooring services for various City of Denton departments on
behalf of Facilities Management, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $5,000,000.
SUSTAINABILITY
Preference will be given to products made of recycled materials if the products meet applicable
specifications as to quantity and quality and the average price of the product is not more than 10% greater
than the price of comparable non-recycled products per Texas Government Code Title, 30 Chapter 328,
Subchapter K, Rule §328.203. When possible, the Contractor is to recycle flooring being removed.
PRINCIPAL PLACE OF BUSINESS
Gomez Floor Covering, Inc. dba GFC Contracting
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with the option to extend the contract for four (4) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded through the using department’s operating budget and annual capital
replacement plan on an as-needed basis. The City will only pay for services rendered and is not obligated
to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.