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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: August 24, 2021 SUBJECT Consider adoption of an ordinance of the City Of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute an agreement with Global Waterjet, LLC, for the art design and production services of the public art sculpture installation to be located at Fire Station 3, 1401 Underwood Street; providing for the expenditure of funds therefor; and providing an effective date (File 7706 – awarded to Global Waterjet, LLC, in the not-to-exceed amount of $55,452.36). INFORMATION/BACKGROUND The Fire Station No. 3 project originally consisted of an art-related fence surrounding the patio of the new Fire Station No. 3. Parks staff has worked with the Fire Department to get final dimensions and ideas for the project to present to the subcommittee. The Fire Station No. 3 subcommittee is Monet Franklin, Michelle Lynn, and Ed Steele. The project budget is $62,299, funded through bond funds. A Public Art Committee (PAC) subcommittee meeting was held on June 25, 2020. At the meeting, the subcommittee asked for further discussion with the Fire Department regarding the need for the fence to be the public art project or if they could pursue another option. After discussion, the Fire Department is moving forward with different fencing and a sculpture will be placed in the landscaping of the new station. A call for artists resulted in eight proposals, which were received and evaluated by the PAC subcommittee, Fire Department representatives including the Fire and Battalion Cheifs, and a Parks and Recreation Department representative. A Call for Artist (CFA) was sent to 30 prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Eight (8) proposals were received, references were checked, and proposals were evaluated based upon published criteria including merit and technical experience, ability to innovate, ability to execute within budget, and expressed interest. Based upon this evaluation, Global Waterjet, LLC was ranked the highest and determined to be the best value for the City. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On July 1, 2021, the Public Art Committee (PAC) approved the public art sculpture installation to be located at Fire Station 3 (7-0). City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com RECOMMENDATION Award a contract with Global Waterjet, LLC, for the art design and production services for the public art sculpture installation to be located at Fire Station 3, 1401 Underwood Street, in a not-to-exceed amount of $55,452.36. ESTIMATED SCHEDULE OF PROJECT Eighteen weeks after notice to proceed to the artist. OPERATIONAL IMPACT The proposed art installation requires yearly cleaning taking an estimated two hours of staff time. The estimated cost is less than $100.00 per year in labor costs. Additional energy costs may be incurred if external lighting is installed for the sculpture. FISCAL INFORMATION These services will be funded from General Obligation Bonds. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: LLC Members Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Gary Packan, 940-349-7460. Legal point of contact: Marcella Lunn at 940-349-8333.