BuzzClan CIQ 9.20.21
Documents and Information Needed for Your Vendor Request
▪ Standard W-9 – This is a form that the vendor fills out and sends to the department in order to process a
Vendor Setup. This form can be found here: https://www.irs.gov/pub/irs-pdf/fw9.pdf
▪ Substitute W-9 – This form is required for ACH information and for a remit to address to be added to a
vendor. This document requests more information than the W-9, such as ACH information, website, email
address, phone number, and a remit to address.
▪ Conflict of Interest Questionnaire – Chapter 176 of the Texas Local Government Code requires
that vendors meeting certain conditions are required to file a Conflict of Interest Questionnaire Form CIQ.
By law, the CIQ questionnaire form must be filed with the Procurement Department. Visit
https://statutes.capitol.texas.gov/Docs/LG/htm/LG.176.htm for more information.
Add a New Vendor or Reactivating an Inactive Vendor:
Payments by check Payments by ACH or Check to a remit to address
▪ Standard W-9
▪ PO Email Address
▪ Conflict of Interest Questionnaire
▪ Substitute W-9
▪ Conflict of Interest Questionnaire
Changes to a Vendor:
Refunds:
▪ Receipt of payment
▪ Copy of the check request form
Please contact Mary McFall at 940-349-7101 or Mary.McFall@cityofdenton.com with any vendor setup
questions.
Vendor Name ACH Remit to Address PO Email Address
▪ W-9 or Sub W-9
▪ Conflict of Interest
Questionnaire
▪ Legal document
showing the change in
business ownership
▪ Substitute W-9
Or
▪ A letter or invoice from the
vendor or their bank.
Or
▪ Authorization Agreement for
Direct Deposit (AP form)
▪ Email or letter of
notice from
vendor and/or
invoice
▪ Email or letter
of notice from
vendor
Tax ID/Social Security #:
Individual/
Sole
Proprietor
Partnership
Limited
Liability
Corporation
Other
Please specify:
Exempt
Payee
Business Type :Equipment
Rental/Lease (A-9)Royalties (A-2)
Medical/Health Care (A-6)
Merchandise-
Goods Only (A-7)
Merchandise &
Services (A-7)Legal Firm/Attorney (A-C)
Proceeds from
Real Estate
Purchases (S)
Type of Organization:Female Owned Non Profit Historically Underutilized
Business
City of Denton Purchasing
901-B Texas St. Denton, TX 76209
Phone: (940) 349-7100 Fax: (940) 349-7302
www.dentonpurchasing.com
Authorized Signature:____________________________ Printed Name:_______________________________________
Mailing Address:
Consultant/Prof
Fees (A-7)
Company Name:
Real Estate
Rental/Lease (A1)
Check appropriate box for federal tax classification (required):
Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxtaxpayer identification number (or I
am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because (a) I am exempt from
backup witholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding
as a result of failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup
withholding, and 3. I am a US citizen or other U.S. person-for fededral tax purposes as defined at the bottom of this page*.
*Definition of a U.S. Person-For Federal Tax purposes, you are considered a U.S. person if you are: (a) an individual who is a U.S. citizen or
U.S. resident (b) a partnership, corporation, company, or association created or organized in the United States or under the laws of the United
States (c) an estate (other than a foreign estate), or (d) a domestic trust (as defined in Regulations Section 301.7701-7).
C
Corporation
Minority
Owned
Name as shown on your income tax return:
Substitute W-9 Form
The IRS requires all vendors to complete a W-9 Form. The information on this form must be filled out, signed and submitted by a
vendor representative. All information must be completed before a purchase order or payment will be issued.
Services Only (A-
7)
Contact Name:
Address: Phone Number:
Fax Number:
S
Must designate C or S
Email:
Website:
COD Page 1 9/23/2011
BuzzClan, LLC
46-2327694
Sachin Jain
BuzzClan, LLC gov@buzzclan.com
Sachin Jain www.buzzclan.com
5757 Alpha Rd., Suite 340
Dallas, TX 75240
469-251-2899
469-251-2899
X
X
X X X
4. I unsderstand that I must disclose any conflict of interest in accordance with Section 176.006 (a-1) of the Local Government Code.
Remit Address (if different from above)
Email:
List Products and/or Services Interested in Bidding:
For Internal Use Only
Requesting Department: Date:
Purchasing Signature: Date:
ACH Information-Voluntary
I (we) authorize the City of Denton to deposit
payments into the checking account listed. The
authority remains in effect until the City of Denton
has received written notification from me of
termination in time to allow reasonable opportunity
to act on it, or until the City of Denton has sent me
written notice of termination of the agreement.
Bank Name :
ABA Routing#:
Contact Name :
Bank Account#
Vendor Number
Company Name:
Contact Name:
Address:
ACH Email :
Phone Number: Phone Number:
Fax Number: Fax Number:
Vendor Change
Refund
New Vendor
Vendor Signature __________________________
Print Name/Title ____________________________
Date _____________________________________
Department Representative (Printed Name) ________________________________________________________
ACH Email :
Vendor Information Not Required for W-9 Form
COD Page 2 9/23/2011
111000614
Arun Saini
392733579
Chase Bank
acc@buzzclan.com
acc@buzzclan.com
469-251-2899 3030
469-251-2899
Sachin Jain / Vice President
09/20/2021
Temporary Employment Services
X
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
BuzzClan, LLC
N/A
X
X
X
X
20/09/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy
reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of
more than $100 in the 12-month period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family
member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015