Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 14, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Amazon Services, LLC, through the Omnia
Partners Contract Number R-TC-17006, for procurement fulfillment of business products for the City of
Denton through an online marketplace, providing for the expenditure of funds therefor; and providing an
effective date (File 7799 – awarded to Amazon Services, LLC, in the five (5) year not-to-exceed amount of
$2,000,000.00).
INFORMATION/BACKGROUND
Amazon Business provides one-stop shopping for a vast selection of business-relevant items. The online
marketplace offers manufacturers and distributors from a wide variety of industries and specialties. Amazon
Business customers also see exclusive pricing on a growing selection of items.
An Amazon Business Prime subscription further supplements the discounted prices and variety offered by
the Amazon marketplace. The subscription features a reduced government rate, bulk and customer-specific
pricing, and free expedited shipping. The Purchasing department funds the Business Prime subscription,
making it available for P-card purchases citywide. In addition to cost savings, this subscription offers
configurable features that align with the City’s procurement processes and policies, including tax-exempt
shopping, spending approvals, and control, diversified spending and tracking (to historically underutilized
(HUB) businesses), and detailed transaction reporting. City policy rules can prevent employees from
purchasing restricted products and reporting shows spending analysis to help make budgetary decisions and
prevent procurement violations.
In this fiscal year, 2020-21 City departments made 2,130 purchases on PCards totaling $318,844.19.
Purchases included office supplies and equipment, training materials, work clothing, safety gear, program
supplies, electronics, furniture, janitorial products, and other miscellaneous items. Departments are directed
to purchase from contracted vendors to comply with procurement statutes. Amazon is one of the citywide
vendors which provides a large variety of commodities for operational needs. Based on historical spend and
future projections the not-to-exceed amount is $2,000,000.
Pricing obtained through the Omnia Partners contract has been competitively bid and meets the statutory
requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 14, 2021, Council approved the interlocal agreement with the Omnia Partners (Ordinance
2021-1842).
RECOMMENDATION
Award a contract with Amazon Services, LLC, for procurement fulfillment of business products for the
City of Denton through an online marketplace, in a five (5) year not-to-exceed amount of $2,000,000.
PRINCIPAL PLACE OF BUSINESS
Amazon Services, LLC
Seattle, WA
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. Omnia Partners contract R-TC-17006 has a term of January 19, 2017, to
January 18, 2022, with the option to renew for three (3) additional two (2) year periods through January 18,
2028.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7195.
Legal point of contact: Marcella Lunn at 940-349-8333.