Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 14, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
ratifying the expenditure of funds by the City Manager for the emergency repairs to City-owned buildings
that sustained water damage from Winter Storm Uri; and providing an effective date (File 7705 – awarded
to GG Contractors, LLC, in the not-to-exceed amount of $1,300,000.00).
INFORMATION/BACKGROUND
Consecutive days of below-freezing temperatures caused fire sprinkler pipes to burst in City Hall West on
February 14, 2021, and the Water Works concession stand on February 18, 2021. Water-damaged flooring,
drywall, and ceilings at both locations. Facilities Management began requesting repair quotes the week
following the storm on February 22, 2021. Since the surrounding areas were all impacted by Winter Storm
Uri, restoration contractors were overwhelmed with work and unable to respond immediately to mitigate
both locations. Staff reached out to two local Denton County Historically Underutilized Businesses (HUB)
and received responses indicating, they could not begin work at this time. Staff utilized the Sourcewell
cooperative contract to engage Job Order Contractor (JOC) facilitator Gordian who selected G2 General
Contractors for the remediation efforts.
In March of 2021, G2 General Contracts (G2) were able to come onsite to evaluate City Hall West and the
Water Works concession stand. The water-damaged materials had begun to deteriorate and tested positive
for hazardous materials. Facilities Management staff confirmed that both City Hall West and Water Works
concession stand had visible mold growth. Without immediately demolishing the areas impacted by
hazardous material growth, it would continue to spread, creating a larger area to remove and further
damaging the buildings. Additional materials testing was required for G2 to provide accurate remediation
costs, but informal estimates began exceeding the $100,000 threshold and staff initiated a Declaration of
Emergency (DOE) document for $350,000 on March 26, 2021. Staff entered Purchase Order 196345 for
materials testing at that time. Testing occurred between April 16, 2021, and April 19, 2021, then results
were provided on April 22, 2021.
Water Works Concession Stand
On May 7, 2021, staff received the proposal for remediation of the concession stand from G2 in the amount
of $57,390.20. Staff coordinated with Purchasing to amend Purchase Order 196345, G2 received the
amended document May 14, 2021, and began work on May 19, 2021. The Water Works concession stand
was completely remediated by May 28, 2021. G2 provided a reconstruction proposal on May 24, 2021, for
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
approximately $45,000. Facilities staff and Parks staff discussed the reconstruction schedule and decided
to postpone until September 2021.
City Hall West
On May 18, 2021, staff received the proposal for remediation of City Hall West from G2 in the amount of
$592,134.20. Staff coordinated with Purchasing and began updating the DOE to reflect actual costs and
received all signatures on June 3, 2021. Staff coordinated with Purchasing to amend Purchase Order
196345, G2 received the amended document on June 8, 2021.
At that time, staff discovered the water at City Hall West had been turned back on for landscape irrigation
purposes, resulting in additional damage and mold growth to the interior of the building. Staff requested a
cost to address the additional mold, to be presented with the DOE ratification. G2 began the initial
remediation on June 18, 2021, and on July 9, 2021, G2 discovered additional hazardous materials in the
floor float. Staff received updated costs on July 23, 2021, in the amount of $476,109.67. Remediation is
expected to conclude in September of 2021.
The updated cost at this time is $1,122,634, however, the staff is requesting contingency for a total spend
authority of $1,300,000 to ensure any additional unforeseen issues arising during the remaining remediation
efforts can be addressed immediately.
Pricing obtained through Sourcewell Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with Sourcewell (Ordinance 20-197).
On April 21, 2021, City Manager, City Attorney, Purchasing Manager, and Department Director approved
the Declaration of Emergency.
On May 18, 2021, City Manager approved a contract with GG Contractors, LLC in the not-to-exceed
amount of 57,390.20 for winter weather water damage at the Water Works concession stand.
On June 2, 2021, City Manager, City Attorney, Purchasing Manager, and Department Director approved
the updated Declaration of Emergency.
On August 18, 2021, City Manager approved a contract with GG Contractors, LLC in the not-to-exceed
amount of 592,134.20 for winter weather water damage at City Hall West.
On August 23, 2021, City Manager approved a first amendment to contract with GG Contractors, LLC for
$473,109.67 in the not-to-exceed amount of $1,065,243.87 for additional winter weather water damage at
City Hall West.
RECOMMENDATION
Approve the emergency repairs for appropriate hazardous material abatement, removal, demolition of water
damaged areas at City Hall West and Water Works Concessions in the estimated expenditure amount of
$1,300,000.
PRINCIPAL PLACE OF BUSINESS
G2 General Contractors, LLC
McKinney, TX
ESTIMATED SCHEDULE OF PROJECT
Concession Stand - Remediation began May 19, 2021, and concluded May 28, 2021.
City Hall West – Remediation began June 18, 2021, and is anticipated to conclude in September of 2021.
FISCAL INFORMATION
Remediation and repairs are being reimbursed through insurance claims facilitated by Risk Management.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Declaration of an Emergency
Exhibit 3: Contract for Water Works Concession Stand
Exhibit 4: Contract for City Hall West
Exhibit 5: Amendment 1 for City Hall West
Exhibit 6: LLC Members
Exhibit 7: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.