Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 21, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Dallas Lite and Barricade, Inc., for the rental of
barricades to be used throughout the City by various departments; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7741 – awarded to Dallas Lite and Barricade, Inc., for three
(3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $1,050,000.00). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The proposed contract is to provide services associated with controlling and guiding traffic on City streets
during maintenance activities, construction activities, events, etc., that require a partial or full closure of
street segments within the City. The selected vendor will provide traffic control services for both short and
long-term projects throughout the City on an as-needed basis and will be utilized by various departments.
The traffic control services include preparation of traffic control plans (design), providing rental signs and
equipment, setting up and removal of all required devices for any given project and time frame.
These services will be used for street closures, detours, partial lane closures, and any other traffic control
needs in the City. This contract can also be utilized for various events as needs that occur throughout the
City and especially around the square which is a high activity area. The contract amount is based on
historical spend and future needs as a city.
Request for Proposals was sent to 76 prospective suppliers, including four (4) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including availability, compliance with specifications,
probable performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based
upon this evaluation, Dallas Lite and Barricade, Inc. was ranked the highest and determined to be the best
value for the City.
Department Amount
Water/Wastewater $ 400,000
Public Works $ 300,000
Other Departments $ 300,000
Contingency-5% $ 50,000
Total $ 1,050,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 550 - Markers, Plaques, and Traffic
Control Devices
Notifications sent for Solicitation sent in IonWave: 76
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 4
SBE-Small Business Enterprise Invitations sent out: 29
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 13, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Dallas Lite and Barricade, Inc., for the rental of barricades to be used throughout the
City by various departments, in a three (3) year, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $1,050,000.
PRINCIPAL PLACE OF BUSINESS
Dallas Lite and Barricade, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for one (1) additional two (2)
year period, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Campbell, 940-349-7181.
Legal point of contact: Marcella Lunn at 940-349-8333.