Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 28, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Berry, Dunn, McNeil & Parker, LLC dba
BerryDunn, through The Interlocal Purchasing System (TIPS) Cooperative Program, Contract # 200105,
for the Citywide Information Technology Strategic Plan for the Technology Services Department;
providing for the expenditure of funds therefor; and providing an effective date (File 7791 – awarded to
Berry, Dunn, McNeil & Parker, LLC dba BerryDunn, in the two (2) year not-to-exceed amount of
$82,324.00).
INFORMATION/BACKGROUND
The City of Denton’s Technology Services Department is seeking a contract with the consulting firm,
BerryDunn, in order to complete a Citywide Information Technology Strategic Plan. Leisha Meine joined
the City of Denton as Chief Technology Officer (CTO) in February of 2021. This project will not only assist
the CTO with gathering an assessment of the current technology environment, but also identifying
deficiencies, opportunities, and upcoming needs. Project deliverables include a roadmap that can lead the
City of Denton Technology Services Department for many years to come.
BerryDunn’s proposal includes an analysis of the department’s policies and procedures, network
infrastructure, software and applications, data security, performance measurements, and Service Level
Agreements (SLAs), asset management, change control processes, and more. The consultant team will
complete data gathering exercises, a fact-finding survey, and interviews in order to gain insight into gaps,
needs, and opportunities for efficiencies. This analysis will produce the following deliverables for the City:
• D1 – Project Work Plan and Schedule
• D2 – Preliminary Assessment and List of Issues and Opportunities
• D3 – Prioritized List of IT Issues
• D4 – Preliminary List of IT Projects and Initiatives
• D5 – Prioritized List of IT Projects and Initiatives
• D6 – IT Strategic Plan (including final budget and timeline matrix/roadmap)
• D7 – Final Presentation
• D8 – Biweekly Status Updates
If approved by the City Council, Technology Services staff will begin working with BerryDunn on the first
phase of the initiative, project planning. The other high-level project phases are represented in the
infographic shown below.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The two (2) year term not-to-exceed amount of $82,324 was established by Technology Services staff by
utilizing Table 1 from the consultant’s proposal and adding a ten percent contingency.
Project Total: $74,807.00
Contingency: $7,517.00
Total: $82,324.00
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
RECOMMENDATION
Award a contract with Berry, Dunn, McNeil & Parker, LLC dba BerryDunn, for the Citywide Information
Technology Strategic Plan for the Technology Services Department, in a two (2) year not-to-exceed amount
of $82,324.
PRINCIPAL PLACE OF BUSINESS
Berry, Dunn, McNeil & Parker, LLC dba BerryDunn
Portland, ME
ESTIMATED SCHEDULE OF PROJECT
This is a two (2) year contract.
FISCAL INFORMATION
These services will be funded from Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.