7519 - Amendment 1 Executed
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: 63A66734-3911-46C7-86A6-E6972C428847
no
File
Cori Power
Technology Equipment, Products, Services and Software
12/31/2021
7519
Revised 1/25/21
Request for City Manager Approval of Purchase
DATE: October 5, 2021
DEPARTMENT: Procurement
ACM: David Gaines
SUBJECT
Approve the additional expenditures to a contract with SHI Government Solutions, through an
Interlocal Cooperative Purchasing Agreement with the Buy Board Cooperative Purchasing
Network, Contract Number #579-19, in the original not-to-exceed amount of $45,000, amending
to provide Adobe software license renewals for various city departments that are facilitated by
Technology Services Department in the expenditure amount not-to-exceed $45,000, for a total
contract amount not-to-exceed $90,000. (File 7519)
BID/FILE INFORMATION
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a
cooperative purchasing program with another local government or local cooperative
organization. In lieu of competitive bidding, items and services may be purchased through such
agreements as the agreements have already been bid by the sponsoring entity or agency. By
doing this as a cooperative effort, the combined purchasing usage of these entities was utilized to
realize competitive pricing and reduced administrative costs of individual bidding.
This contract amendment for Adobe software user licenses will ensure the purchase of existing
licenses and any additional licenses purchased until the expiration of the contract. There has been
an increasing number of requests for more licenses each year which was not estimated for this
contract. The amendment will allow for continual added licenses until a long-term contract is
established.
RECOMMENDATION
Approve the additional expenditures to a contract with SHI Government Solutions to provide
Adobe license renewals for various city departments that are facilitated by Technology Services
Department in the expenditure amount not-to-exceed $45,000, for a total contract amount not-to-
exceed $90,000.
PRINCIPAL PLACE OF BUSINESS (Required)
SHI Government Solutions
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
Buy Board Contract Number #579-19 expires on 12/31/2021.
DocuSign Envelope ID: 63A66734-3911-46C7-86A6-E6972C428847
Revised 1/25/21
CONTRACT ADMINISTRATOR
• Stephanie Padgett and Ginger McMichael
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as
needed basis.
Attachment 1: Original Contract
Requested by:
Name____________________________
Phone ____________________________
Requisition#___________________
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: 63A66734-3911-46C7-86A6-E6972C428847
152804
972-589-7129
Leisha Meine
10/5/2021
City of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: October 27, 2020
SUBJECT
Adoption of a contract with SHI Government Solutions, through an Interlocal Cooperative Purchasing
Agreement with the Buy Board Cooperative Purchasing Network, Contract Number #579-19, under the
Government Code, Chapter 791.001, to authorize additional funds to City of Denton contracts for
technology equipment, products, services, and software; providing for expenditures of funds therefor; and
providing and effective date (File 7519 – awarded to SHI Government Solutions, in the not-to-exceed
amount of $45,000).
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
This contract includes Acrobat Adobe Pro user licenses, as well as, computer hardware, printers/scanners,
network products, cabling products, digital signage, disposal services, software for admission ticket
tracking, bill pay, business/office/web publishing, instructional, and other specialty software.
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
The agreement, Contract Number #579-19, began 1/1/2019 for a one (1) year term, with two (2) optional
one (1) year renewals. The contract latest implementation date is 12/31/2020 with a termination date of
12/31/2021.
RECOMMENDATION
Award a contract with SHI Government Solutions, technology equipment, products, services, and software,
in the non-to-exceed amount of $45,000.
ESTIMATED SCHEDULE OF PROJECT
Buy Board Contract Number #579-19 expires on 12/31/2022.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
DocuSign Envelope ID: 63A66734-3911-46C7-86A6-E6972C428847
ATTACHMENT 1
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
EXHIBITS
Exhibit 1: Contract #579-19
Respectfully:
Cori Power
Procurement and Compliance
DocuSign Envelope ID: 63A66734-3911-46C7-86A6-E6972C428847
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DocuSign Envelope ID: 63A66734-3911-46C7-86A6-E6972C428847
Certificate Of Completion
Envelope Id: 63A66734391146C786A6E6972C428847 Status: Completed
Subject: **City Manager Approval ** DocuSign Item 7519 - Technology Equipment, Products, Services & Software
Source Envelope:
Document Pages: 12 Signatures: 3 Envelope Originator:
Certificate Pages: 2 Initials: 0 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
10/5/2021 1:08:26 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 10/5/2021 1:14:47 PM
Viewed: 10/5/2021 1:14:55 PM
Signed: 10/5/2021 1:16:13 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 10/5/2021 1:16:15 PM
Viewed: 10/5/2021 1:18:51 PM
Signed: 10/5/2021 1:19:04 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Leisha Meine
Leisha.Meine@cityofdenton.com
Chief Technology Officer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 10/5/2021 1:19:06 PM
Viewed: 10/5/2021 1:27:00 PM
Signed: 10/5/2021 1:28:34 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
Interim City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 216.176.47.241
Signed using mobile
Sent: 10/5/2021 1:28:36 PM
Viewed: 10/5/2021 1:52:39 PM
Signed: 10/5/2021 1:53:06 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 10/5/2021 1:16:16 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 10/5/2021 1:53:07 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Ginger McMichael
Ginger.McMichael@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 10/5/2021 1:53:08 PM
Viewed: 10/5/2021 2:17:18 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Stephanie Padgett
Stephanie.Padgett@cityofdenton.com
TS Administrative Assistant
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 10/5/2021 1:53:08 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/5/2021 1:14:47 PM
Certified Delivered Security Checked 10/5/2021 1:52:39 PM
Signing Complete Security Checked 10/5/2021 1:53:06 PM
Completed Security Checked 10/5/2021 1:53:08 PM
Payment Events Status Timestamps