Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 12, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
ratifying the expenditure of funds by the City Manager, through the Buy Board Cooperative Purchasing
Network, Contract #571-18, for the emergency purchase of one (1) Pierce Custom Enforcer Pumper for the
Fire Department; and providing an effective date (File 7825 – awarded to Siddons-Martin Emergency
Group, LLC, in the not-to-exceed amount of $797,045.00).
INFORMATION/BACKGROUND
On August 26, 2021, the Denton Fire Department Engine 6 (FD1634) responded to an incident on Interstate
35 at approximately 4:30 AM. Upon arrival Engine 6 positioned its apparatus to block the accident scene
according to department policy. Almost immediately Engine 6 was struck by an oncoming vehicle traveling
at a high rate of speed. The fire engine suffered extensive damage from the impact. Preliminary assessments
by Siddons-Martin Emergency Group indicate damage to one or both frame rails, the custom passenger cab
compartment would require being replaced and the estimated costs of repairs would be $250,000 -
$300,000, along with an estimated time frame for repair of seven (7) months.
Engine 6 is currently operating in an aged reserve engine. Additionally, another reserve engine, Engine 13,
was struck by a semi-truck while at an incident on August 2, 2021. The department’s goal is to maintain
four (4) reserve fire engines in the fleet to provide backup when front-line units are down due to regular
preventative maintenance or mechanical issues. Currently, the fire department reserve engine fleet is down
to 2.
Engine 6 (FD1634) is a 2016 model fire engine with 69,554 miles driven and 7,126 hours used. Due to its
age, which is nearing the end of frontline service, combined with expected repair costs and the time frame
for repair, replacing the engine would be more cost-effective than repair.
The City of Denton Fire Department has standardized fire apparatus with Pierce manufacturing to create
efficiencies with service, maintenance, parts, and supplies available through a local vendor, Siddons–Martin
Emergency Group, LLC. Siddons-Martin Emergency Group, LLC, the only authorized Pierce dealer in the
state of Texas, submitted a Buy Board quote for the emergency purchase of one (1) 2022 model Pierce
Custom Enforcer Pumper.
The new engine will enter frontline service as a fleet replacement to Station 6. The Station 6 engine FD1634
will not be repaired. Reserve Engine 12 which Station 6 is currently operating in will return to reserve
status.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
By submitting a full prepayment for chassis and interest of $797,045 for the Pierce Custom Enforcer
Pumper, the City of Denton will receive a prepay discount of $14,377.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Siddons-Martin Emergency Group, LLC, for the emergency purchase of one (1)
Pierce Custom Enforcer Pumper for the Fire Department, in the not-to-exceed amount of $797,045.
PRINCIPAL PLACE OF BUSINESS
Siddons-Martin Emergency Group, LLC
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 210-240 days after receipt of order.
FISCAL INFORMATION
This purchase will be funded from Certificate of Obligation Bonds for FY 19-20 Vehicle and Equipment
Replacements.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Declaration of Emergency
Exhibit 3: LLC Members
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.