Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 19, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Floyd Smith Concrete, Inc., for concrete repair and
installations, including the concrete pavement, curb, gutter, sidewalks, ADA ramps, and valley gutters for
the Public Works Department and other various City departments; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7777 – awarded to Floyd Smith Concrete, Inc., for two (2)
years, with the option for three (3) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $39,000,000). The Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
This bid is for an annual contract to provide miscellaneous concrete-related repair and installation projects.
The quantities are estimated and will vary according to the needs of the City. Price structure in most cases
is designed to maintain an annual cost and allow for quantity discounts. This contract will be utilized by
field crews for concrete repairs, curb/gutter work, ADA ramps, sidewalk replacement, drainage inlets, all
associated structures, etc. Prices include all cleanup work, traffic control devices, and supervision. The
contracted services are used by various departments within the City including Streets, Drainage, Water,
Wastewater, Parks and Recreation, and Solid Waste.
This contract intends to aid the City in making minor repairs and improvements. Projects that exceed
$400,000 are required to have separate payment and performance bonds. In addition, these projects will be
submitted to Council for individual review and approval.
The Streets Department is also responsible for the repair and maintenance of City-owned parking lots. This
contract will also be used for minor and major rehabilitation for parking lots that are in poor to very poor
condition. It will also be used to make improvements to the sidewalks and ADA facilities.
Even with the COVID pandemic, the Dallas/Fort Worth area continues to experience a major increase in
economic growth and highway construction. This continues to put a strain on the availability of materials
and labor causing the unit price to increase for asphalt, concrete, and building materials. Currently, there is
a shortage of cement that is causing a continual increase in the price of concrete. During the last four (4)
year contract, the City experience an annual increase of 7% over the last three (3) years of the contract
which was mainly to do to the increase in material cost.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The use of this contract will include, but not be limited to, repair/replacement of sidewalks, curbs, gutters,
ADA ramps, concrete panels, stormwater inlets, headwalls, and utility cuts. Based on the historic spend,
staff estimates annual expenditures of $7,000,000 per year. Public Works, consisting of Streets, Traffic,
Drainage, and Parks and Recreation, will be utilizing the bulk of the contract with 70% of the estimated
yearly spend.
Project Description Estimated 5-Year Expenditure
Year 1 Concrete Repair and Installation $ 7,000,000
Year 2 Concrete Repair and Installation $ 7,000,000
Year 3 Concrete Repair and Installation $ 7,000,000
Year 4 Concrete Repair and Installation $ 7,000,000
Year 5 Concrete Repair and Installation $ 7,000,000
Contingency $ 4,000,000
Total: $39,000,000
Request for Proposals was sent to 486 prospective suppliers, including 36 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. One (1) proposal was received, and references were checked to ensure
the vendor can provide the services requested in the Scope of Work. The proposal was evaluated based
upon published criteria including delivery/project schedule, compliance with specifications, probable
performance, and price. Best and Final Offer (BAFO) was requested from the firm. The department is
awarding the contract to Floyd Smith Concrete, Inc.
NIGP Code Used for Solicitation: 913 - (Service Only) - Construction
Services, Heavy (Incl. Maintenance
and Repair Services)
Notifications sent for Solicitation sent in IonWave: 486
Number of Suppliers that viewed Solicitation in IonWave: 21
HUB-Historically Underutilized Business Invitations sent out: 37
SBE-Small Business Enterprise Invitations sent out: 169
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 11, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Floyd Smith Concrete, Inc., for concrete repair and installations, including the
concrete pavement, curb, gutter, sidewalks, ADA ramps, and valley gutters for the Public Works
Department and other various City departments, in a two (2) year, with the option for three (3) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $39,000,000.
PRINCIPAL PLACE OF BUSINESS
Floyd Smith Concrete, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial two (2) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Daniel Kremer, 940-349-7193.
Legal point of contact: Marcella Lunn at 940-349-8333.