7723 - Amendment 1 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 17AC7FC3-E5C0-4506-BA40-671CFBF0D089
PSA
Security Consulting Services Amendment 1
Not Applicable
Christa Christian
7723
N/A
NOVEMBER 2, 2021
21-2321
7723 PSA – Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND Howell Design Group, LLC (HDG)
PSA 7723
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 7723(“Amendment”) by and
between the City of Denton, Texas (“City”) and Howell Design Group, LLC (HDG)
(“Consultant”); to that certain contract executed on May 28, 2021, in the original not-to-
exceed amount of $45,000 (the “Agreement”); for services related to Security Consulting
Services.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $75,000 with this Amendment for an aggregate not-to-exceed
amount of $120,000; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
Security Consulting Services, are hereby authorized to be performed by Consultant.
For and in consideration of the additional services to be performed by Consultant,
the City agrees to pay, based on the cost estimate detail attached, a total fee,
including reimbursement for non-labor expenses an amount not to exceed $75,000.
2. This Amendment modifies the Agreement amount to provide an additional $75,000
for the additional services with a revised aggregate not to exceed total of $120,000.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
DocuSign Envelope ID: 17AC7FC3-E5C0-4506-BA40-671CFBF0D089
7723 PSA – Amendment #1 Page 2 of 2
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“City”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
“Consultant”
Howell Design Group, LLC (HDG)
By:
_________________________________
AUTHORIZED SIGNOR, TITLE
ATTEST:
ROSA RIOS, CITY SECRETARY
BY: _______________________________
APPROVED AS TO LEGAL FORM:
BY: _______________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 17AC7FC3-E5C0-4506-BA40-671CFBF0D089
Facilities Management
Scott Gray
Director - Airport & Facilities
11/02/2021
_________________________________________________________________________
www.Howelldg.com Page 1 | 4
September 30, 2021
Mr. Scott Gray, C.M., C.A.E.
Director, Airport and Facilities
City of Denton
Scott.Gray@cityofdenton.com
(940) 349-7744
RE: Proposal for Security Consulting Services - Hourly
Rates
Scott,
Howell Design Group (HDG) appreciates the opportunity to provide this proposal for
our security consulting and design services.
We understand that the City of Denton has recently identified a centralized access
control system and key plan. We further understand that the City is requesting
assistance with the Implementation of the centralized access control system and
key plan to maximize on existing components that can be re-utilized for this effort.
HDG understands that during this proposed work, design assistance for the Denton
Police Department Headquarters project, the PSAP project, and the new Police
Substation project will be required.
Scope of Work
HDG is proposing to generate an Implementation plan, assist the City with
managing the implementation of the centralized access control and the Key Plan.
The centralized access control Implementation Plan will include a minimum of the
following tasks:
1. Review existing system components that can be re-utilized in the different
City facilities.
2. Coordinate with Facilities for doors, frames, and electrical components.
3. Coordinate with the new Centralized Vendor.
4. Coordinate with Tech Services for data drops and locations .
5. Coordinate with the Key and Lock City Vendor for locks and keys.
6. Manage the new City Access Control Vendor schedule, scope, and budget for
the implementation.
7. Review the quality of work performed by the new City Access Control Vendor.
EXHIBIT ADocuSign Envelope ID: 17AC7FC3-E5C0-4506-BA40-671CFBF0D089 EXHIBIT A
_________________________________________________________________________
www.Howelldg.com Page 2 | 4
8. Review and commission completed work by the new City Access Control
Vendor.
The Key Control Plan will include a minimum of the following tasks:
1. Generate key policies and procedures
2. Coordinate with the City Vendor for Keys and locks.
3. Coordinate with the Key manufacturer for key cutting and bitting charts and
hierarchies.
4. Include these disparate elements into one cohesive plan.
DPSB, Substation, Firing Range, and PSAP Design Assistance Scope of Work
1. HDG is proposing the same tasks for each of the (3) projects listed above
which are as follows:
a. Review the plans and specifications
b. Suggest modifications to the device layouts, systems, and
specifications based on the compatibility to the centralized security
system.
c. Attend coordination calls and meetings as needed.
Deliverables
The deliverables to be expected from this scope of work are:
1. The Security (Access control) Implementation Plan.
a. This is a narrative format document with a sequence of implementing
the new centralized access control system.
b. This also lists the key performance indicators to measure successes of
the implementation of the new centralized access control system.
2. The Key Control Plan
a. This is a narrative style plan that includes a few illustrations and
tables.
b. This will include key policies and procedures, a key hierarchy, and a
master key cutting plan/chart.
3. DPSB Support through the end of FY21
a. This will be drawings review notes and comments
b. This will be attending meetings to review security scope
c. This will be recommending system modifications based on the
Centralized plan.
Proposed Fee:
HDG is proposing to use a fixed fee basis for this project:
DocuSign Envelope ID: 17AC7FC3-E5C0-4506-BA40-671CFBF0D089
_________________________________________________________________________
www.Howelldg.com Page 3 | 4
Proposed Fee for the Security implementation plan, key control plan, and DPSB
Support as listed in this proposal……….$75,000.
Schedule:
HDG is proposing to begin immediately and end these tasks by the end of City’s
Fiscal Year 2022.
Clarifications:
To manage the expectations of this project the following clarifications apply:
1. Any work for projects other than those listed is considered outside the scope
of this project and must be agreed upon in writing by both parties prior to
any work beginning.
2. This proposal does not include the design of the system for the
implementation of the centralized system.
3. Terms are NET30 unless otherwise agreed upon by both parties.
4. Invoicing will be done monthly ona percentage of completion basis unless
otherwise noted.
DocuSign Envelope ID: 17AC7FC3-E5C0-4506-BA40-671CFBF0D089
_________________________________________________________________________
www.Howelldg.com Page 4 | 4
If the City of Denton agrees to this proposal and wishes HDG to begin working on
the scope of services please sign the below signature as approval for this proposal
and notice to proceed with authorization to bill for services rendered.
City of Denton
Print Name:__________________________ Date: ___/____/_______
Signature: _____________________________________
Title: _________________________________________
Howell Design Group
Print Name:___Charlie Howell_____________ Date: 09/30/2021
Signature: _____________________________________
Title: ______Principal____________________________
Contact information: Cell-916-716-0782 l Email:Chowell@howelldg.com
DocuSign Envelope ID: 17AC7FC3-E5C0-4506-BA40-671CFBF0D089
Contract Administrator
Sara Hensley 11/3/2021
Certificate Of Completion
Envelope Id: 17AC7FC3E5C04506BA40671CFBF0D089 Status: Completed
Subject: Please DocuSign: City Council Contract 7723 - Security Consulting Services Amendment 1
Source Envelope:
Document Pages: 7 Signatures: 7 Envelope Originator:
Certificate Pages: 6 Initials: 1 Christa Christian
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Christa.Christian@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
10/8/2021 12:40:13 PM
Holder: Christa Christian
Christa.Christian@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Christa Christian
christa.christian@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 10/8/2021 12:54:09 PM
Viewed: 10/8/2021 12:54:19 PM
Signed: 10/8/2021 12:55:00 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.202.162.5
Signed using mobile
Sent: 10/8/2021 12:55:01 PM
Viewed: 10/8/2021 6:08:30 PM
Signed: 10/11/2021 8:44:59 AM
Electronic Record and Signature Disclosure:
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Marcella Lunn
marcella.lunn@cityofdenton.com
Catherine Clifton, Interim City Attorney
City of Denton
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Signed: 10/11/2021 10:28:38 AM
Electronic Record and Signature Disclosure:
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Jimmie Lee Howell
Chowell@howelldg.com
Principal
Howell Design Group, LLC
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 108.71.180.181
Sent: 10/11/2021 10:28:40 AM
Viewed: 10/11/2021 10:46:04 AM
Signed: 10/11/2021 10:47:48 AM
Electronic Record and Signature Disclosure:
Accepted: 5/28/2021 12:34:19 PM
ID: d266d832-2159-4c3d-b2b8-7364ccdb4168
Signer Events Signature Timestamp
Scott Gray
scott.gray@cityofdenton.com
Director - Airport & Facilities
x
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.38.255.16
Signed using mobile
Sent: 10/11/2021 10:47:50 AM
Viewed: 10/11/2021 10:54:43 AM
Signed: 10/11/2021 10:55:14 AM
Electronic Record and Signature Disclosure:
Accepted: 10/11/2021 10:54:43 AM
ID: ff5ed1d5-617d-46e7-97bb-0ebdd54c2f55
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 10/11/2021 10:55:16 AM
Viewed: 11/3/2021 7:54:08 AM
Signed: 11/3/2021 7:54:22 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
Interim City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 11/3/2021 7:54:24 AM
Viewed: 11/3/2021 8:00:17 AM
Signed: 11/3/2021 8:00:23 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 11/3/2021 8:00:25 AM
Viewed: 11/3/2021 11:18:24 AM
Signed: 11/3/2021 11:19:23 AM
Electronic Record and Signature Disclosure:
Accepted: 11/3/2021 11:18:24 AM
ID: 4e44a179-1d00-47ca-830f-4be2ee79a22f
In Person Signer Events Signature Timestamp
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 10/8/2021 12:55:02 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
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(None)
Sent: 10/11/2021 10:55:16 AM
Viewed: 10/14/2021 3:09:49 PM
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City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 11/3/2021 11:19:26 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marissa Barrett
marissa.barrett@cityofdenton.com
Management Analyst
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/3/2021 11:19:27 AM
Electronic Record and Signature Disclosure:
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Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/8/2021 12:54:09 PM
Certified Delivered Security Checked 11/3/2021 11:18:24 AM
Signing Complete Security Checked 11/3/2021 11:19:23 AM
Completed Security Checked 11/3/2021 11:19:27 AM
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Jimmie Lee Howell, Scott Gray, Rosa Rios
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