Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: November 2, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Howell Design Group, LLC (HDG), amending the contract approved by Purchasing on May
28, 2021 in the not-to-exceed amount of $45,000.00; said first amendment to provide additional security
consulting and design services for the Facilities Management Department; providing for the expenditure of
funds therefor; and providing an effective date (PSA 7723 – providing for an additional first amendment
expenditure amount not-to-exceed $75,000.00, with the total contract amount not-to-exceed $120,000.00).
INFORMATION/BACKGROUND
Howell Design Group, LLC (HDG) was engaged to conduct a security system assessment of currently
installed access control technologies, including ID Card and frequency operated buttons (FOBs), door
readers and their locations, as well as existing software. HDG was to provide a Security Access Control
Centralization Plan to consolidate, streamline, and upgrade the City’s access control systems to an
enterprise-level solution to meet future needs.
Additionally, HDG was engaged to support the Public Safety Bond Projects including the Police
Headquarters Renovation, Substation, and Firing Range to attend meetings, review security scope, and lead
security system implementation and scheduling efforts.
Facilities staff coordinated with vertical construction project managers, our Technology Services staff, and
HDG to outline current and future needs and develop a comprehensive implementation plan. We are
currently utilizing WinPak software, and American Business Electronics, Inc (ABE Corp) for software
support, and hardware installation and repairs. Unfortunately, WinPack and ABE Corp are unable to provide
the enterprise-level solution we need.
A request for proposal (RFP) for an enterprise-level solution including software, hardware, and future
maintenance considerations will be solicited in October of 2021. Funding for the initial cost of software
licenses, implementation, and hardware was presented and approved in the FY 21-22 Facilities Capital
Improvement budget.
This security assessment was not limited to electronic ID Card/FOB access, but also included an assessment
of our Key Plan. HDG will provide recommendations for key policies and procedures, and coordinate key
cutting charts and hierarchies. This will provide staff with a comprehensive plan to more effectively track
City Hall
215 E. McKinney Street
Denton, Texas
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and manage key holders and identify specific trigger points to re-key doors and buildings to ensure secure
facilities.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 28, 2021, Purchasing approved a contract with Howell Design Group, LLC (HDG), in the not-to-
exceed amount of $45,000.
RECOMMENDATION
Award Amendment No. 1 with Howell Design Group, LLC (HDG), for additional security consulting and
design services for the Facilities Management Department, in a not-to-exceed amount $75,000, for a total
amended contract amount of $120,000.
PRINCIPAL PLACE OF BUSINESS
Howell Design Group, LLC
Allen, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by December 31, 2022.
FISCAL INFORMATION
These services will be funded from Facilities Management Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Contract
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Marissa Barrett, 940-349-7465.
Legal point of contact: Marcella Lunn at 940-349-8333.