Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: November 2, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Buzzclan, LLC, as the primary contractor,
Howroyd-Wright Employment Agency, Inc. dba AppleOne Employment Services as the secondary
contractor, and Cogent Infotech Corporation as the tertiary contractor for Temporary Professional Labor
Services for various City departments; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7717 – awarded to Buzzclan, LLC - primary, Howroyd-Wright Employment Agency,
Inc. dba AppleOne Employment Services - secondary, and Cogent Infotech Corporation - tertiary, for one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year, not-to-
exceed amount of $700,000.00).
INFORMATION/BACKGROUND
The proposed contract is for professional temporary labor utilized by various City departments on an as-
needed basis. The contract includes administrative, clerical, financial, accounting, technical, and
professional positions. The City spends approximately $130,000 for temporary professional employment
services per year. Departments that primarily utilize these services include Human Resources, Capital
Projects, Fleet, and Procurement.
Contract Term Estimated Annual Expense
Year 1 $ 130,000
Year 2 $ 130,000
Year 3 $ 130,000
Year 4 $ 130,000
Year 5 $ 130,000
Contingency $ 50,000
Total: $700,000
Vendor Award*
Buzzclan, LLC Primary
Howroyd-Wright Employment Agency, Inc. dba AppleOne Employment Services Secondary
Cogent Infotech Corporation Tertiary
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
*If the Primary contractor fails to provide a suitable candidate for the position requested, then the Secondary
contractor will be called. If the secondary contractor fails to provide a suitable candidate, the City has the
right to call the tertiary contractor.
Requests for Proposals were sent to 358 prospective suppliers, including 38 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Twenty-one (21) proposals were received and evaluated based upon
published criteria including workplan, key personnel, experience, and price. Based upon this evaluation,
staff recommends awarding to a primary, secondary, and tertiary vendor as follows and also shown on
Exhibit 2 for a combined not-to-exceed amount of $700,000.
NIGP Code Used for Solicitation: 952 - (Service Only) - Human Services
& 962 - (Service Only) - Miscellaneous
Services, No. 2 (Not Otherwise
Classified)
Notifications sent for Solicitation sent in IonWave: 358
Number of Suppliers that viewed Solicitation in IonWave: 39
HUB-Historically Underutilized Business Invitations sent out: 38
SBE-Small Business Enterprise Invitations sent out: 165
Responses from Solicitation: 21
RECOMMENDATION
Award a contract with Buzzclan, LLC, Howroyd-Wright Employment Agency, Inc. dba AppleOne
Employment Services, and Cogent Infotech Corporation, for Temporary Professional Labor Services for
various City departments, in a one (1) year, with the option for four (4) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $700,000.
PRINCIPAL PLACE OF BUSINESS
Buzzclan, LLC
Dallas, TX
Howroyd-Wright Employment Agency, Inc. dba AppleOne Employment Services
Glendale, CA
Cogent Infotech Corporation
Pittsburgh, PA
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7889.
Legal point of contact: Marcella Lunn at 940-349-8333.