Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: November 9, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with KBS Electrical Distributors, Inc., for OPGW
Conductors and Accessories for Denton Municipal Electric to be stocked in the City of Denton Warehouse;
providing for the expenditure of funds therefor; and providing an effective date (IFB 7810 – awarded to
KBS Electrical Distributors, Inc., for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $575,000.00).
INFORMATION/BACKGROUND
Fiber Optical Ground Wire (OPGW) is a type of conductor that is installed as the overhead shield wire for
a transmission line. The purpose of the shield wire is to protect the transmission line from lightning. The
theory is that this grounded conductor will attract lightning away from the phase conductors.
OPGW is a special type of shield conductor that incorporates optical fiber in its core that is used for fiber
communications. Transmission line design requires specifying the conductor so that pole strengths can be
matched to the tension requirements. Denton Municipal Electric (DME), based upon the recommendation
from its design engineer, chose AFL conductors as the brand to be specified in IFB#7810.
The Warehouse orders goods in coordination with DME for specific projects under construction. The items
are temporarily stored in the Warehouse until they are needed on the job site and then transferred to DME
through an inventory management system. The items are ordered as needed, considering the contracted lead
time and the need by date by the using department. The need by date is established by ensuring that citizen,
customer, and developer timelines all form the basis of when the construction work must be complete by
with an operational City of Denton service; furthermore, it factors in City of Denton construction crew
schedules and construction sequencing with job site contractors.
Invitation for Bids was sent to 288 prospective suppliers, including 9 Denton firms, of this item. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Three (3) bids meeting specifications were received. The lowest bid was
received by KBS Electrical Distributors, Inc.
NIGP Code Used for Solicitation: 285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 288
Number of Suppliers that viewed Solicitation in IonWave: 20
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
HUB-Historically Underutilized Business Invitations sent out: 29
SBE-Small Business Enterprise Invitations sent out: 121
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with KBS Electrical Distributors, Inc., for OPGW Conductors and Accessories for Denton
Municipal Electric to be stocked in the City of Denton Warehouse, in a three (3) year, with the option for
two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $575,000.
PRINCIPAL PLACE OF BUSINESS
KBS Electrical Distributors, Inc.
Bryan, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.