Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: February 5, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with N. Harris Computer Corporation, for the purchase
of Harris Public Utility Billing System, software maintenance, continued vendor support and associated
software modules which is the sole provider of this software in accordance with Texas Local Government
Code Chapter 252.022, which provides that procurement of commodities and services that are available
from one source are exempt from competitive bidding; and if over $50,000 shall be awarded by the
governing body; and providing an effective date (File 6952 - awarded to N. Harris Computer Corporation
in the three (3) year not-to-exceed amount of $775,526.65).
INFORMATION /BACKGROUND
The City of Denton uses the Harris Public Utility Billing System software, NorthStar module, for
maintaining utility customer accounts, producing utility bills, and processing utility revenues. It is essential
for the City of Denton to keep current maintenance with the software vendor in order to ensure the
availability of upgrades, software fixes, and access to knowledge and support resources.
N. Harris Computer Corporation is the sole source vendor for maintenance, software suites, and
enhancements for the Harris Public Utility Billing System and associated software modules (Exhibit 2).
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services that are exempt from competitive bidding, if over $50,000, shall be awarded by the governing
body.
The table below breaks down the estimated annual costs with a contingency for the contract total:
N. Harris Computer Corporation - NorthStar Estimated Expenditure
Annual Renewal Maintenance & Support – Year 1 $203,737.52
Annual Renewal Maintenance & Support – Year 2 $224,111.27
Annual Renewal Maintenance & Support – Year 3 $246,522.40
Contingency (15%) $101,155.46
Totals $775,526.65
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Awarding a contract with N. Harris Computer Corporation, for software maintenance and support, in the
three (3) year not-to-exceed amount of $775,526.65.
PRINCIPAL PLACE OF BUSINESS
N. Harris Computer Corporation
Ottawa, ON, CAN
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from Technology Services operating account 830400.6504.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Sole Source Letter
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Melissa Kraft at 940-349-7823.
Legal point of contact: Mack Reinwand at 940-349-8333.