Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 7, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
approving proposals from Ameri-Mex Contractors, Inc., and authorizing the expenditure of funds for the
reconstruction of a residential property located at 2217 Foxcroft Circle, under the City of Denton Home
Improvement Program; providing for the expenditure of funds therefor; and providing an effective date
(RFP 7828 – Ameri-Mex Contractors, Inc., in the not-to-exceed amount of $278,875.00).
INFORMATION/BACKGROUND
Home Improvement Program (HIP)
Every year, the Community Development Division brings the City of Denton Action Plan for Housing and
Community Development of awarded CDBG and HOME funds (Action Plan). The Action Plan is approved
by City Council annually and it approves Community Development Block Grant (CDBG) and Home
Investment Partnership Program (HOME) grant funds allocated to Home Improvement Program (HIP) that
assist low- and moderate-income families maintain safe, stable affordable housing. Additional funding
sources may include program income and owner-provided personal funds. HIP assists homeowners in need
of major repairs through rehabilitation or reconstruction. Assistance is in the form of a payable/forgivable
or forgivable loan for ten years. The program helps homeowners afford substantial repairs that they could
not otherwise afford.
RFP #7828-Home Improvement Project
This bid was issued to include one housing reconstruction project for homeowners who applied and
qualified for the HIP program. Work specifications and pricing estimates were based on project and
household specifications. The project is approximately 1,236 square feet, 3br/2bath/Accessible/Energy Star
reconstruction. A 15% contingency has been included for inflation for change orders in the total not-to-
exceed amount.
Project Price
2217 Foxcroft Circle, Denton, TX 242,500
City’s Contingency 36,375
Total: $278,875
Requests for Proposals were sent to 374 prospective suppliers, including 33 Denton firms, of this item. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. Three (3) proposals were received and evaluated based
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
upon published criteria including delivery, probable performance, price, and homeowner’s choice. Best and
Final Offers (BAFO) were requested from the firms. Based upon this evaluation, Ameri-Mex Contractors,
Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 909 - (Service Only)-Building
Construction Services, New
Notifications sent for Solicitation sent in IonWave: 374
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 47
SBE-Small Business Enterprise Invitations sent out: 146
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Ameri-Mex Contractors Inc., for the reconstruction of a residential property located
at 2217 Foxcroft Circle, under the City of Denton Home Improvement Program, in a not-to-exceed amount
of $278,875.
PRINCIPAL PLACE OF BUSINESS
Ameri-Mex Contractors, Inc.
Valley View, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by June 30, 2022.
FISCAL INFORMATION
These services will be funded from Home Investment Partnership Program Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Fact Sheet
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning these reconstructions, contact: Alma Espino, 940-349-7756.
Legal point of contact: Mack Reinwand at 940-349-8333.