Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 7, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Sunbelt Pools, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 613-20, for the purchase of supplies, services, equipment, and
chemicals of all aquatic facilities: Water Works Park, Natatorium, Civic Center Pools, and the Carl Young
Jr. Splash Pad for the Parks and Recreation Department; providing for the expenditure of funds therefor;
and providing an effective date (File 7792 – awarded to Sunbelt Pools, Inc., for one (1) year, with the option
for two (2) additional one (1) year extensions, in the not-to-exceed amount of $3,300,000.00).
INFORMATION/BACKGROUND
This proposed contract is for swimming pool water treatment chemicals (chlorine, pH adjustments, metal
removal, clarifiers, stain removal) for Water Works Park, Natatorium, Civic Center Pool, and the Carl
Young Jr. Park Splash pad. The cooperative contract through Buy Board also includes preventative
maintenance services for pool heaters, Ultraviolet (UV) systems, circulation, and booster pump repairs. The
agreement also includes chemical system maintenance to keep and maintain a safe and healthy pool
environment. The City of Denton Warehouse will be using this contract to purchase 100# calcium
hypochlorite granular for various departments.
An assessment was done in October 2021 by a third-party consultant on the integrity of the slide tower at
Water Works Park. Consultants identified up to $241,000 of needed improvements concerning the elevated
platforms, slide deterioration, concrete work, and maintenance to prolong the life of the tower and slides.
Repairs are needed before operations begin in May 2022. The expanded contract amount will give the
department flexibility to expedite projects that are time-sensitive, provide for a new capital maintenance
schedule, and address major issues of aging facilities in future years. It will also provide room for day-to-
day operational needs with escalating costs such as chemicals and contracted preventative maintenance on
machinery.
The Parks and Recreation Department’s Aquatics Division manages four aquatic facilities, eight separate
bodies of water, with a total of approximately 1.4 million gallons of recirculated and treated water. The
water quality is regulated by and is maintained per the Texas State Health Code (Section 265.181-208,
Subchapter L) and the City of Denton Health codes and CDC Healthy Swimming guidelines. The City of
Denton pools are maintained under the supervision and direction of a properly trained and certified pool
operator as required by the Texas State Health Code 256, Subchapter L - RULE §265.203. All of the full-
time aquatic’s maintenance staff are certified through the National Recreation and Park Association as
Aquatic Facility Operators.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
YEAR 1 YEAR 2 YEAR 3 Contingency Total
EST PER YR 1,000,000 1,000,000 1,000,000 300,000 $3,300,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Sunbelt Pools, Inc., for the purchase of supplies, services, equipment, and chemicals
of all aquatic facilities: Water Works Park, Natatorium, Civic Center Pools, and the Carl Young Jr. Splash
Pad for the Parks and Recreation Department, in a not-to-exceed amount of $3,300,000.
PRINCIPAL PLACE OF BUSINESS
Sunbelt Pools, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This Buy Board contract expires May 31, 2023.
FISCAL INFORMATION
These items will be funded from Park Operating Funds. The City will only pay for services rendered and is
not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Monica Martin, 940-349-8804.
Legal point of contact: Marcella Lunn at 940-349-8333.