Exhibit 1 - Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 7, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Presidio Networked Solutions Group, LLC, for the
purchase of network infrastructure equipment, maintenance, and support for Technology Infrastructure –
Cisco, DellEMC, and VMWare for the Technology Services Department; providing for the expenditure of
funds therefor; and providing an effective date (RFP 7734 – awarded to Presidio Networked Solutions
Group, LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) years not-to-exceed amount of $13,000,000.00).
INFORMATION/BACKGROUND
The Technology Service Department proposes a contract for infrastructure network and data center
equipment to provide collaborative network access, telecommunications, data communications and
compute performance for all City of Denton departments. The contract includes operational and mission-
critical services but is not limited to Email, Enterprise Resource Planning (ERP), Utility Billing, Park
Maintenance, Municipal Court Case Management, and Billing, Public Safety Dispatch and Records, and
the City of Denton Phone System. Network and Datacenter equipment provides delivery of data through
applications, mobility, cloud computing, and other similar technologies.
The Cisco, EMC, and VMWare systems require annual licensing and support agreements to keep all of
these systems running to support the needs of the community. This equipment also has a useful life which
is typically between 5-7 years and must be replaced when the useful life comes to an end. We expect a
majority of the City of Denton’s existing network infrastructure will need to be replaced during this contract.
This contract will also be utilized to support new business initiatives that require additional technology
infrastructure as well as to meet the technology requirements related to construction projects. Maintaining
the support and maintenance for the technology is critical to providing a high level of service to City
Departments, the residents, and businesses in the City of Denton.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 5-Year
Expenditure
Backup system hardware lifecycle replacement and storage addition 450,000
Public Safety Disaster Recovery Hardware/Software, lifecycle replacement, and
storage addition 375,000
Camera Storage 325,000
Primary Datacenter Hardware/Software lifecycle replacement 1,800,000
Network Equipment lifecycle replacement across all facilities 2,200,000
DME Disaster Recovery Hardware/Software lifecycle replacement and storage
addition 465,000
DME SCADA Hardware/Software lifecycle replacement and disaster recovery 335,000
Water/Wastewater SCADA Refresh 280,000
Fire Station 9 Facility 36,000
Fire Station 10 Facility 36,000
Police Renovation 480,000
Unknown Construction Projects 450,000
Project Totals 7,232,000
Support and Maintenance 3,928,266
Professional Services 798,000
Contingency for Unforeseen 1,041,734
Total: 13,000,000
Requests for Proposals was sent to 306 prospective suppliers, including eight (8) Denton firms, of this item.
In addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. Two (2) proposals were received and evaluated based
upon published criteria including compliance with specifications, probable performance, and price. Best
and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation, Presidio Networked
Solutions Group, LLC was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 206 - Computer Hardware &
Peripherals for Mini & Main Frame
Computers & 209 - Computer Software
for Mini & Mainframe Computers
(Preprogrammed)
Notifications sent for Solicitation sent in IonWave: 306
Number of Suppliers that viewed Solicitation in IonWave: 11
HUB-Historically Underutilized Business Invitations sent out: 31
SBE-Small Business Enterprise Invitations sent out: 133
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Presido Networked Solutions Group, LLC, for the purchase of network infrastructure
equipment, maintenance, and support for Technology Infrastructure – Cisco, DellEMC, and VMWare for
the Technology Services Department, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $13,000,000.00.
PRINCIPAL PLACE OF BUSINESS
Presidio Networked Solutions Group, LLC
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services/ will be funded from various funding sources including operating and capital funds.
Requisitions will be entered on an as-needed basis. The City will only pay for equipment and services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.