Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 14, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Raba Kistner, Inc., for construction material testing
and geotechnical investigation services for the Streets, Utilities, and Engineering Departments; providing
for the expenditure of funds therefor; and providing an effective date (RFQ 7742 – awarded to Raba Kistner,
Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5)
year not-to-exceed amount of $2,640,000.00).
INFORMATION/BACKGROUND
The contract is necessary in order to provide Construction Material Testing and Geotechnical Investigation
Services for the Street Department on reconstruction and maintenance projects. Testing is necessary to
make sure the materials and the construction meets the current City of Denton Standard. The firm will take
soil samples and provide a geotechnical report which includes their recommendation on whether or not a
street is suitable for a mill and overlay or it needs to be reconstructed and their recommendation on how to
stabilize the subgrade. The firm will also provide compressive strength and compaction testing and forensic
analysis to determine the cause of a premature pavement failure. These services are necessary in order to
provide quality control and to assure all materials and construction methods meet the City’s adopted
Construction Details and Standards.
Project Description Estimated 5-Year Expenditure
Project Support Year 1 480,000
Project Support Year 2 480,000
Project Support Year 3 480,000
Project Support Year 4 480,000
Project Support Year 5 480,000
Contingency 240,000
Total NTE Amount $2,640,000
Request for Qualifications (RFQ) for professional surveying services was sent to 1,165 prospective firms,
including 70 Denton firms, for these services. In addition, the RFQ was placed on the Materials
Management website for prospective respondents to download and advertised in the local newspaper.
Fifteen (15) statement of qualifications (SOQ) were received. The SOQs were evaluated based on published
criteria including an overview of the firm, qualifications of the team, available services, and quality and
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
information management. Based upon this evaluation, the recommended award is to Raba Kistner, Inc. is
determined to be the most qualified firm for the City.
NIGP Code Used for Solicitation: 907, 912, 925, & 926
Notifications sent for Solicitation sent in IonWave: 1,165
Number of Suppliers that viewed Solicitation in IonWave: 32
HUB-Historically Underutilized Business Invitations sent out: 125
SBE-Small Business Enterprise Invitations sent out: 445
Responses from Solicitation: 15
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Raba Kistner, Inc., for construction material testing and geotechnical investigation
services for the Streets, Utilities, and Engineering Departments, in a three (3) year, with the option for two
(2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,640,000.
PRINCIPAL PLACE OF BUSINESS
Raba Kistner, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Robbin Webber, 940-349-7146.
Legal point of contact: Marcella Lunn at 940-349-8333.